Experienced Bookkeeper

About Virtus Imaging

Virtus Imaging Partners is a South Florida-based provider of MRI coil and parts sales and repair services for the medical imaging industry. We deliver OEM-quality parts and coils with fast turnaround to hospitals, imaging centers, and service organizations across the United States. We are a growing, hands-on team that values accuracy, accountability, and outstanding customer service.

Position Summary

We are looking for an experienced, detail-oriented Bookkeeper to own the day-to-day financial operations of our business in QuickBooks Online. This person will manage the full accounting cycle through month-end close, keeping our books clean and current. The ideal candidate is self-directed, highly organized, and comfortable working in a small-business environment where they will be the go-to person for all things bookkeeping.

Key Responsibilities

• Manage payment schedules, maintain vendor records, and collect W-9s for 1099 reporting.
• Create and send customer invoices for repair orders, apply payments, manage collections on past-due accounts, and maintain accurate AR aging.
• Reconcile all bank, credit card, and merchant accounts monthly and resolve discrepancies promptly.
• Maintain an accurate chart of accounts, record journal entries, accruals, and adjustments, and keep bank feeds and rules in QuickBooks Online clean and categorized.
• Prepare and file Florida sales and use tax returns, manage tax-exempt customer certificates, and prepare 1099s at year-end.
• Monitor cash flow, prepare cash forecasts, and flag issues to leadership early.
• Recommend and implement better workflows, controls, and integrations (for example, Bill.com, expense apps, or bank integrations).

Required Qualifications

• 3+ years of full-charge or full-cycle bookkeeping experience.
• 3+ years of hands-on experience with QuickBooks Online, including bank feeds, reconciliations, journal entries, classes/locations, and reporting.
• Strong working knowledge of accrual-basis accounting and GAAP fundamentals.
• Experience independently managing AP, AR, reconciliations, and month-end close.
• Proficiency in Microsoft Excel (VLOOKUPs, pivot tables, basic formulas).
• Excellent attention to detail, organization, and follow-through.
• Ability to handle confidential financial information with discretion.
• Clear written and verbal communication skills.

Virtus Imaging Partners is a South Florida-based provider of MRI coil and parts sales and repair services for the medical imaging industry. We deliver OEM-quality parts and coils with fast turnaround to hospitals, imaging centers, and service organizations across the United States. We are a growing, hands-on team that values accuracy, accountability, and outstanding customer service.