Facilities Manager Temporary Assignment

MalaceHR is seeking an experienced Facilities Manager to support facility operations in Irving, TX, on a temporary basis to provide maternity leave coverage through at least January 2027.

The Facilities Manager will be responsible for overseeing day-to-day facility operations, managing vendor relationships, coordinating maintenance activities, and ensuring exceptional service delivery for our client. This position requires a strong leader with experience in facilities management, budget oversight, capital projects, and client relationship management.

The ideal candidate is a self-motivated professional who can quickly transition into the role, independently manage facility operations, and maintain high standards of operational efficiency and customer service.

Key Responsibilities

Facilities Operations & Maintenance

• Oversee daily facility operations to ensure a safe, efficient, and well-maintained environment.

• Manage preventive and corrective maintenance programs for building systems and infrastructure.

• Coordinate repairs, maintenance activities, and facility improvements to minimize operational disruptions.

• Ensure compliance with applicable safety regulations, building codes, and company policies.

• Identify opportunities to improve operational efficiency, reduce expenses, and enhance facility performance.

Vendor & Contractor Management

• Manage relationships with third-party vendors, contractors, and service providers.

• Oversee vendor performance to ensure service-level agreements and operational standards are consistently met.

• Coordinate vendor schedules, maintenance projects, and service requests.

• Review vendor proposals, contracts, and associated expenses.

• Ensure work is completed on time, within budget, and according to established quality standards.

Financial & Budget Management

• Develop, monitor, and manage operating and capital expense budgets.

• Track facility expenditures, identify cost-saving opportunities, and maintain financial accountability.

• Prepare monthly financial reports, forecasts, and operational updates.

• Assist with annual budget planning and capital improvement initiatives.

• Manage smaller capital improvement projects from planning through completion.

Client Relations & Team Leadership

• Serve as a primary point of contact for clients regarding facility operations and service delivery.

• Maintain strong client relationships through proactive communication and timely issue resolution.

• Coordinate and provide direction to maintenance personnel, skilled trades, and service providers.

• Ensure high levels of customer satisfaction and responsiveness to facility-related requests.

• Collaborate with internal teams and stakeholders to support business objectives.

• Address operational challenges and make effective decisions in time-sensitive situations.

Required Qualifications

• Bachelor's degree or equivalent combination of education and relevant professional experience.

• Minimum of 5 years of experience in facilities management, property management, or a related field.

• Proven experience overseeing facility operations, maintenance programs, and vendor relationships.

• Strong leadership and people management skills.

• Experience managing operating budgets, financial reporting, and small capital projects.

• Demonstrated ability to build and maintain professional client relationships.

• Proficiency in Microsoft Excel, Word, and other standard business applications.

• Excellent organizational, communication, and problem-solving skills.

• Ability to work independently, prioritize competing responsibilities, and make sound decisions under pressure.

• Ability to quickly adapt to an existing facility operation and maintain continuity of services during a temporary assignment.

Preferred Qualifications

• Certified Facility Manager (CFM), Certified Property Manager (CPM), or similar professional certification.

• Experience managing multiple facilities or a regional property portfolio.

• Familiarity with Computerized Maintenance Management Systems (CMMS).

• Knowledge of commercial leases, contract administration, and basic accounting practices.

• Experience with capital planning, project management, and budget forecasting.

• Understanding of skilled trades operations and trade union procedures.

• Strong background in commercial real estate or corporate facilities management.