File Assistant

File Assistant
Hours: Monday - Friday, 8am - 5pm
Pay: $19-$22/hr based on experience
Contract role

Job Overview
We are seeking a detail-oriented and organized assistant to support the finance team in maintaining accurate and secure financial records. This role involves logging, organizing, and boxing financial documents to ensure they are easily retrievable and compliant with internal and regulatory requirements. The assistant will work closely with the bookkeeper or accountant to support day-to-day financial operations
Key Responsibilities
File Management: Log and organize financial documents (invoices, receipts, bank statements, ledgers, reports) in a systematic manner.
Boxing & Storage: Prepare and box financial files according to company standards, ensuring proper labeling, indexing, and secure storage.
Record Keeping: Maintain accurate and up-to-date financial records, including purchases, sales, payments, and receipts
Data Entry & Updates: Enter and update financial information into the companys database or accounting system.
Compliance: Ensure all files and records comply with internal policies and financial regulations.
Support Tasks: Assist with administrative duties such as scanning, copying, and binding documents as needed
Audit Support: Help prepare for audits by organizing and providing required documentation.
Required Qualifications
High school diploma or equivalent; associates degree in accounting, finance, or a related field preferred
Experience in a finance, accounting, or administrative support role.
Strong attention to detail and organizational skills.
Ability to work independently and as part of a team.
Proficiency in Microsoft Office (Word, Excel, Outlook)
Basic understanding of accounting principles and financial regulations.