Finance Coordinator

Position SummaryAn entertainment industry client is seeking a detail-oriented and organized Finance Coordinator for a part-time, temporary assignment beginning as soon as possible and continuing through April 2027.This position will support day-to-day finance and operational activities, including accounts payable, billing, procurement, vendor administration, budget tracking, financial reporting, and month-end close activities.The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities while working collaboratively with Finance, Accounts Payable, and internal business teams.Key ResponsibilitiesFinance Operations & Budget ManagementMaintain approved overhead, marketing, and project budgets within the financial system.Create and maintain subprojects and project phases, submit budgets for approval, and monitor approval status.Ensure financial transactions are accurately coded, documented, and processed in accordance with internal procedures.Accounts Payable, Procurement & Vendor ManagementCoordinate vendor setup, updates, and extensions in partnership with Accounts Payable.Prepare purchase requisitions and purchase orders, ensuring accurate coding, vendor details, and supporting documentation.Track purchase order approvals, distribute approved orders to vendors, and maintain accurate status records.Review invoices against purchase orders, verify amounts and coding, and process goods receipts.Monitor outstanding purchase orders, reconcile discrepancies, and close excess balances as needed.Prepare transaction approval packages and submit approved payments to Accounts Payable.Research and resolve invoice, payment, and financial system discrepancies.Billing & Payment ProcessingProcess miscellaneous billing requests, ensuring accurate information, coding, and documentation.Coordinate payment processing and follow up on outstanding approvals or discrepancies.Maintain accurate transaction and payment tracking records.Accounting, Reporting & Administrative SupportAssist with journal-entry preparation and supporting documentation for month-end and period-close activities.Prepare recurring financial and operational reports.Maintain organized financial records, transaction trackers, and supporting documentation.Support reconciliation activities and ensure records are maintained in accordance with internal controls and audit requirements.Provide general administrative and operational support to the Finance team as needed.QualificationsBachelor’s degree in Finance, Accounting, Business Administration, or a related field preferred; equivalent relevant experience will be considered.1–3 years of experience in finance operations, accounts payable, accounting support, procurement, or a related function preferred.Familiarity with purchase orders, invoice processing, vendor management, budgeting, and general ledger coding.Proficiency in Microsoft Excel and the ability to learn financial and reporting systems quickly.Strong organizational skills, attention to detail, and ability to manage competing priorities.Excellent written and verbal communication skills.Strong analytical, problem-solving, and time-management abilities.Ability to work independently while collaborating with cross-functional teams.Professionalism and discretion when handling confidential financial information.