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Finance & Operations Specialist

In District of Columbia United States

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Finance & Operations Specialist   

JOB TITLE:

Finance & Operations Specialist

JOB TYPE:

Full-time

JOB LOCATION:

Washington District of Columbia United States

JOB DESCRIPTION:

Position Summary

The Global Health Training, Advisory and Support Contract (GHTASC) program delivers effective global health programming to advance the mission of the U.
S.
Agency for International Development (USAID), Bureau for Global Health (GH).


In collaboration with the PHI Grants and Contracts (G&C) Specialist, the Finance & Operations Specialist will support PHIs financial management for the GHTASC team.
They will provide overall financial support by reconciling and monitoring expenses and generating financial reports including projections and analyses.
They will also review expense coding, develop budgets, reconcile budget discrepancies, troubleshoot problems as required, and provide operations and administrative support.
This position will report to the Deputy Director.


This is a remote regular part-time position that is expected to work 50% FTE.


Full salary range for this position: $75,732 to $109,873 per year based on 100% FTE.
The typical hiring range for this position is from $37,866.
00 (minimum) to $46,401.
50 (midpoint), based on 50% FTE.
The starting salary is determined based on the candidates knowledge, skills, experience, as well as budget availability.


Essential Duties & Responsibilities

Financial Management Support:

  • Provide fiscal management support to the Deputy Director.
  • Coordinate with the GHTASC Director of Finance on financial management and reporting.
  • Reconcile monthly PHI GHTASC financial reports to ensure compliance with PHI policies, accurately coded expenditures, and appropriate expense authorization verification prior to submitting the expense report to the PHI G&C Specialist.
  • Download financial reports after each pay period from PeopleSoft and review them for accuracy.
  • Monitor expenditures for compliance with PHI and funder policies and regulations.
  • Be thoroughly familiar with PHI and GHTASC policies and guidelines around allowable and unallowable expenditures.
  • Respond to G&C Specialist inquiries regarding the GHTASC teams expenditures and finances by analyzing the documentation requirements, reconciling discrepancies, and communicating with the GHTASC Deputy Director to clarify and correct any issues.
  • Initiate reclassifications, including but not limited to, staff reallocations, payroll account adjustments, and additional performance payments to correct data entry and to ensure budget vs.
    expenditures are tracked accurately.
  • Develop and maintain Excel spreadsheets for Budget and Expenditure tracking as well as forecasting including performing monthly reconciliation.


Security Support:

  • Serve as program liaison to PHI Operations and HR departments regarding program participants emergency/security situations; serve as the programs point person for facilitating communications between involved parties.
  • Manage contractual and international safety and security requirements and ensure insurance, risk monitoring, and compliance for international travel in coordination with PHI/Central Administrations Facility Security Officer (FSO) and SVP Compliance & Ethics and Privacy Officer.
  • Provide support on facilities management, as requested.
  • Security backstopping activities as needed, including initiating security applications, reviewing security documents for completeness and uploading to OPM, conducting security briefings/debriefings, and submission of badge or access requests.
  • Provide onboarding, security, and overall participant operational and logistical support, as requested.


Perform other duties as assigned.


Minimum Qualifications

  • Minimum 5 years of accounting, budget, financial and/or administration experience.
  • Bachelors degree required, or substitute with four additional years of related experience.


Other Qualifications

  • Experience in financial planning, reporting, and analysis with knowledge of compliant finance policies, practices, and systems.
  • Experience with monitoring projects for compliance against organizational and funder policies.
  • Ability to gather, organize, and perform financial analysis assignments with limited supervision.
  • Strong reasoning, analytical, and organizational skills.
  • Proficient in the use of computer software, especially Microsoft Office, with expertise in Excel, and common desktop/web applications.
    Familiarity with Google Suite of office software preferred.
  • Ability to handle multiple projects and prioritize projects with short deadlines.
  • Excellent verbal and written communication skills.
  • Excellent math skills.
  • Ability to be an effective team player with ability to relate well with others.
  • Ability to work independently and be a self-starter.
  • Creative, resourceful, reliable, trustworthy, and discrete.
  • US citizenship with the ability to obtain and maintain a Secret Clearance.


FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties.
However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.


PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.


New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date.
Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated.
Candidates who are non-compliant will have their offers rescinded.


EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity.
To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.


For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.
dol.
gov/ofccp/regs/compliance/posters/pdf/eeopost.
pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities.
To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.
org.


To apply for any position, you must create an account on the Public Health Institutes job application site.
After creating your account, you may search the open positions and apply for the specific position that interests you.
Please note, mailed and emailed applications will not be accepted.


Were so pleased the Public Health Institute is an organization you would like to work with.
Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.
org.


Find out more about the benefits of working at PHI.


Position Details

POSTED:

EMPLOYMENT:

Full-time

SALARY:

109873 per year

SNAPRECRUIT ID:

S-1707126086-4f02c67a03193c0b266318ce370d083a

LOCATION:

District of Columbia United States

CITY:

Washington

Job Origin:

jpick2

A job sourcing event
In Dallas Fort Worth
Aug 19, 2017 9am-6pm
All job seekers welcome!

Finance & Operations Specialist    Apply

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Position Summary

The Global Health Training, Advisory and Support Contract (GHTASC) program delivers effective global health programming to advance the mission of the U.S. Agency for International Development (USAID), Bureau for Global Health (GH).

In collaboration with the PHI Grants and Contracts (G&C) Specialist, the Finance & Operations Specialist will support PHIs financial management for the GHTASC team. They will provide overall financial support by reconciling and monitoring expenses and generating financial reports including projections and analyses. They will also review expense coding, develop budgets, reconcile budget discrepancies, troubleshoot problems as required, and provide operations and administrative support. This position will report to the Deputy Director.

This is a remote regular part-time position that is expected to work 50% FTE.

Full salary range for this position: $75,732 to $109,873 per year based on 100% FTE. The typical hiring range for this position is from $37,866.00 (minimum) to $46,401.50 (midpoint), based on 50% FTE. The starting salary is determined based on the candidates knowledge, skills, experience, as well as budget availability.

Essential Duties & Responsibilities

Financial Management Support:

  • Provide fiscal management support to the Deputy Director.
  • Coordinate with the GHTASC Director of Finance on financial management and reporting.
  • Reconcile monthly PHI GHTASC financial reports to ensure compliance with PHI policies, accurately coded expenditures, and appropriate expense authorization verification prior to submitting the expense report to the PHI G&C Specialist.
  • Download financial reports after each pay period from PeopleSoft and review them for accuracy.
  • Monitor expenditures for compliance with PHI and funder policies and regulations.
  • Be thoroughly familiar with PHI and GHTASC policies and guidelines around allowable and unallowable expenditures.
  • Respond to G&C Specialist inquiries regarding the GHTASC teams expenditures and finances by analyzing the documentation requirements, reconciling discrepancies, and communicating with the GHTASC Deputy Director to clarify and correct any issues.
  • Initiate reclassifications, including but not limited to, staff reallocations, payroll account adjustments, and additional performance payments to correct data entry and to ensure budget vs. expenditures are tracked accurately.
  • Develop and maintain Excel spreadsheets for Budget and Expenditure tracking as well as forecasting including performing monthly reconciliation.

Security Support:

  • Serve as program liaison to PHI Operations and HR departments regarding program participants emergency/security situations; serve as the programs point person for facilitating communications between involved parties.
  • Manage contractual and international safety and security requirements and ensure insurance, risk monitoring, and compliance for international travel in coordination with PHI/Central Administrations Facility Security Officer (FSO) and SVP Compliance & Ethics and Privacy Officer.
  • Provide support on facilities management, as requested.
  • Security backstopping activities as needed, including initiating security applications, reviewing security documents for completeness and uploading to OPM, conducting security briefings/debriefings, and submission of badge or access requests.
  • Provide onboarding, security, and overall participant operational and logistical support, as requested.

Perform other duties as assigned.

Minimum Qualifications

  • Minimum 5 years of accounting, budget, financial and/or administration experience.
  • Bachelors degree required, or substitute with four additional years of related experience.

Other Qualifications

  • Experience in financial planning, reporting, and analysis with knowledge of compliant finance policies, practices, and systems.
  • Experience with monitoring projects for compliance against organizational and funder policies.
  • Ability to gather, organize, and perform financial analysis assignments with limited supervision.
  • Strong reasoning, analytical, and organizational skills.
  • Proficient in the use of computer software, especially Microsoft Office, with expertise in Excel, and common desktop/web applications. Familiarity with Google Suite of office software preferred.
  • Ability to handle multiple projects and prioritize projects with short deadlines.
  • Excellent verbal and written communication skills.
  • Excellent math skills.
  • Ability to be an effective team player with ability to relate well with others.
  • Ability to work independently and be a self-starter.
  • Creative, resourceful, reliable, trustworthy, and discrete.
  • US citizenship with the ability to obtain and maintain a Secret Clearance.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

To apply for any position, you must create an account on the Public Health Institutes job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

Were so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

Find out more about the benefits of working at PHI.


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