FINANCE SPECIALIST Apply
FINANCE SPECIALIST
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
UW Medicine Strategic Marketing and Communications has an outstanding opportunity for a Finance Specialist to join their team.
At UW Medicine, we work to improve health for all people through excellence in clinical, research, and education and training programs. As the only comprehensive clinical, research and learning health system in the five-state WWAMI (Washington, Wyoming, Alaska, Montana, Idaho) region, UW Medicine provides the most up-to-date care for each individual patient, leads one of the worlds largest and most comprehensive medical research programs, and provides innovative learning programs for students, trainees, and practitioners in the health professions.
UW Medicines Strategic Marketing and Communications (SMC) team plays a unique and vital role in advancing UW Medicines mission to improve the health of all people. We advance UW Medicines mission by creating connections to the discoveries, knowledge, and care that improve peoples lives. Our team is comprised of 50+ dedicated professionals who work across a variety of marketing and communications disciplines for both the health system and UW School of Medicine, including brand and marketing strategy, news and media relations, internal and crisis communications, web development, UX/DX strategies, social media, writing, and graphic design. Our success lies in our core values: respect, teamwork, creativity, continuous improvement; and focus on diversity, equity, and inclusion, that are reflected in all that we do.
The Finance Specialist (Specialist) is responsible for leading the finance and procurement activities for the fast-paced SMC team. As a procurement expert, the Specialist provides highly technical expertise that includes learning and mastering UWs procurement process for purchases and contracts, managing invoice processing, initiating and maintaining blanket purchase orders, onboarding/offboarding employees, and travel policies. The Specialist is also responsible for making purchases using a UW Procurement Card (credit card) and reconciling purchases in alignment with UW compliance requirements. This position troubleshoots with vendors payment issues and contracts. This person manages and prepares the SMC budget and will partner with budget owners to forecast and manage annual allocations. The role collaborates closely with the School of Medicine Financial Support Services who serves as SMCs primary finance administrator.
The Specialist reports to the Chief Marketing and Communications Officer. This role requires an individual who is detail-oriented, highly organized, and an excellent project manager who can juggle multiple tasks with varying deadlines and in-house clients. The Specialist thoughtfully and proactively seeks financial process improvements to help save time and create more transparency in processes. The Specialist trains new and existing members of SMCs team on new or revised financial processes and practices. This position takes care to nurture positive relationships with colleagues across UW Medicine, including those in campus finance and procurement.
DUTIES AND RESPONSIBILITIES
Fiscal Management:
Travel and Expense Activities:
Tier 1 Customer Support:
MINIMUM REQUIREMENTS
Equivalent education and/or experience may substitute for minimum requirements.
Additional requirements:
DESIRED REQUIREMENTS
CONDITIONS OF EMPLOYMENT
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your \\\"My Jobs\\\" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
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