Financial Coordinator

Position Summary

The Fiscal Operations Coordinator provides fiscal support to program leads and staff, serving as a liaison between the Accounts Management Office (AMO) and program teams. The position confirms and communicates fiscal processes, coordinates with General Ledger and Accounts Payable staff regarding anticipated activity, estimates, issues, and required actions, and supports consistent fiscal administration.

• Serve as a fiscal resource to program leads and staff on accounting, contracting, reimbursement, invoicing, payment, and documentation processes.
• Coordinate communication between AMO and program teams regarding upcoming initiatives, anticipated expenditures, estimates, and fiscal issues.
• Collaborate with General Ledger and Accounts Payable teams to ensure appropriate accounting, budget, invoice, and payment processes are followed.
• Review contract budgets, deliverables, payment provisions, reimbursement requirements, and supporting documentation for potential fiscal issues.
• Assist with understanding contract dates, state fiscal years, federal budget periods, obligation requirements, expenditure deadlines, and liquidation periods.
• Support the review of invoices, reimbursement requests, advance payment requests, and related documentation.
• Assist with expenditure estimates, budget monitoring, fund classification, reconciliations, financial reporting, drawdowns, and closeouts.
• Maintain current knowledge of applicable federal guidance, award requirements, approved applications, FAQs, and executed agreements; communicate relevant changes to program and fiscal staff.
• Develop and maintain fiscal guidance, checklists, templates, desk guides, and presentations to promote consistent processes.
• Maintain organized records and assist with documentation gaps, monitoring requests, process questions, and fiscal issue resolution.

Knowledge of governmental accounting, federal grants management, budgeting, contract and subrecipient administration, reimbursement and payment processes, and financial reporting. A bachelor s degree in accounting, finance, public administration, business administration, or a related field is preferred. Experience with federal or state grant programs, governmental accounting, contract management, financial reporting, or state accounting and procurement systems is preferred.

Demonstrated fiscal judgment, analytical and problem-solving skills, attention to detail, organization, effective written and verbal communication, and the ability to translate complex requirements into practical guidance while managing multiple priorities and collaborating with fiscal and program staff. CPA, CGFM, or another relevant certification is preferred.