Front Desk Coordinator

Title: Temporary Administrative Assistant / Front Desk CoordinatorLocation: New York, NY (Hybrid - Four Days Onsite)This temporary assignment is initially expected to last 1 - 3 months and may be extended based on business needs. No length is guaranteed.Job DescriptionAbout the RoleWe are seeking a professional, dependable, and customer-focused temporary Administrative Assistant to support daily office operations and serve as the primary point of contact for employees, visitors, and vendors.This role is ideal for someone who enjoys creating a welcoming environment, delivering excellent customer service, and ensuring day-to-day administrative and office functions run smoothly. The position requires a polished and professional presence, strong communication skills, attention to detail, and the ability to work effectively within established processes and under the direction of management.The successful candidate will be highly organized, reliable, responsive, and comfortable balancing front desk responsibilities with administrative support duties in a fast-paced office environment.What You'll Do· Serve as the first point of contact for visitors, employees, and vendors, ensuring a positive and professional experience.· Manage front desk and reception responsibilities, including greeting guests and directing inquiries.· Coordinate conference room scheduling, visitor access, and meeting logistics.· Provide administrative support, including calendar coordination, expense reporting, travel arrangements, recordkeeping, and document management.· Assist with office operations, supply inventory, vendor communications, and general administrative tasks.· Coordinate incoming and outgoing mail, deliveries, and shipment requests.· Support meeting and event logistics, including room setup, catering coordination, and preparation of materials.· Assist with onboarding activities and general workplace support.· Help maintain organized, clean, and professional common areas, reception spaces, and meeting rooms.· Troubleshoot basic office technology issues and coordinate with appropriate support teams when necessary.· Complete additional administrative and operational assignments as directed by management. What We're Looking For· 1-3 years of experience in an administrative, receptionist, front desk, customer service, or office support role.· Strong customer service skills with a genuine desire to help others and create a positive experience for visitors and employees.· Professional demeanor, polished presentation, and excellent interpersonal skills.· Strong verbal and written communication abilities.· Ability to follow direction, adapt to changing priorities, and execute tasks accurately and efficiently.· Excellent organizational skills and attention to detail.· Comfortable receiving direction, adjusting priorities as needed, and responding promptly to business and office support needs.· Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.· Ability to multitask while maintaining professionalism and accuracy in a busy office setting.· Dependable, punctual, and able to work both independently and collaboratively.· Willingness to roll up your sleeves and assist with the day-to-day operational needs of the office, including cleaning/organizing common areas, stocking supplies, preparing meeting spaces, and other hands-on support tasks as needed.· Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.· Demonstrated ability to follow through on assignments with accuracy, professionalism, and attention to detail.· Flexible and adaptable, with a willingness to support changing business priorities and administrative needs as directed by management.