Head of Administration

THE CLIENTOur client is a prestigious global organization with a significant international presence and a reputation for excellence. Their New York office serves as a critical hub for senior leadership and business operations, supporting a fast-paced, collaborative, and high-performance environment. This is an exciting opportunity for an experienced administrative leader to oversee workplace operations, office services, and administrative functions while partnering closely with senior stakeholders and global teams.THE ROLEThis is a Head of Administration position responsible for leading the administrative and workplace operations function for a large New York office. Acting as a strategic partner to senior leadership, this individual will oversee office services, facilities, front-of-house operations, and a sizable administrative support team while ensuring alignment with global standards and best practices. This is a highly visible leadership role offering significant ownership, interaction with senior executives, and the opportunity to shape the overall workplace experience.Responsibilities include, but are not limited to:Provide strategic leadership and oversight for all workplace operations, administrative services, and office management functionsLead facilities management, vendor relationships, office services, and front-of-house operations to ensure a seamless and professional workplace environmentManage and develop senior administrative professionals while providing oversight of a team of Executive Assistants and support staffOversee the delivery of administrative support across senior leadership teams and business unitsPartner closely with senior leadership to assess business needs and deliver exceptional operational and administrative supportServe as a key point of contact for global offices and stakeholders, ensuring alignment on operational initiatives and workplace standardsDevelop, implement, and enhance processes to improve efficiency, streamline operations, and elevate service deliveryManage budgets, forecasting, resource allocation, vendor contracts, and service agreementsPrepare and deliver operational reporting, updates, and recommendations to senior stakeholdersDrive employee experience initiatives and workplace programs that support a collaborative and productive office cultureEnsure compliance with company policies, workplace regulations, and risk management requirementsLead business continuity planning and workplace preparedness effortsContribute to broader global workplace and administration strategies, helping establish and maintain best practices across multiple locationsLead special projects and strategic operational initiatives as neededTHE CANDIDATEThe ideal candidate is a polished, strategic, and highly collaborative leader with extensive experience managing workplace operations, administrative functions, and support teams within a fast-paced corporate environment. They are comfortable partnering with senior executives, leading large teams, and balancing strategic priorities with day-to-day execution.10+ years of experience in workplace services, office management, administrative operations, executive support leadership, or related functionsProven experience managing Executive Assistant teams, administrative professionals, office services, or workplace operationsStrong people management skills with experience coaching, mentoring, and developing high-performing teamsExperience partnering with senior executives and key business stakeholdersDemonstrated success overseeing facilities, vendors, budgets, and operational initiativesTrack record of driving process improvements and operational efficienciesExceptional project management, organizational, and problem-solving abilitiesStrong communication and stakeholder management skillsAbility to thrive in a fast-paced, deadline-driven environment while managing multiple prioritiesExperience managing office operations for a large, complex organizationProficiency in Microsoft Office SuiteBachelor's degree requiredExperience within financial services, professional services, consulting, legal, or similarly fast-paced corporate environments preferredTHE COMP/BENEFITSFull-time, on-site roleBase salary up to $240,000Final compensation will be commensurate with experience and qualificationsDiscretionary bonusComprehensive benefits packageHighly visible leadership position with significant ownership and influenceOpportunity to partner closely with senior leadership and global stakeholdersCollaborative, high-performing culture with strong long-term growth potentialJoss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together