Position Details
HR & Payroll Coordinator Apply
Job Description
HR & Payroll Coordinator
Department: Human Resources
Reports To: Director of Human Resources
FLSA Status: Non-Exempt
Location: Chesterton, IN
In-Office: Monday - Friday
About the Role:
The HR & Payroll Coordinator will perform administrative duties related to the operations of human resources and those in relation to company/building needs.
Essential Duties and Responsibilities:
HR Support Responsibilities:
- Organize and maintain personnel records, enter new data, and update previous employee data in internal HR databases.
- Posting job openings, scheduling recruitment phone screens and second interviews; as well as managing candidate information.
- Organize and schedule New Hire Onboarding Training.
- Assist in maintaining the company intranet and HRIS main page.
- Assist with employee queries about people, HR or company related issues, and help to resolve them internally, if possible.
- Assist employees with benefit enrollments, changes, and terminations, answering employee questions about coverage.
- Processes required paperwork for employee transfers, changes in job classification, and other related employment matters.
- Ensuring adherence to employment laws and regulations, maintaining necessary documentation.
- Assist in company audits; gathering requested information.
Payroll Responsibilities:
- Process bi-weekly payroll, including wages, tax withholdings, and deductions (e.g. benefits, garnishments, etc.).
- Manage time and attendance systems, audits timesheets, and maintains accurate employee records in the HRIS.
- Ensures all payroll and HR practices adhere to federal, state, and local regulations (e.g. FLSA, tax laws).
- Act as the primary contact for payroll-related questions, resolving discrepancies and payroll issues.
- Monitor employee leaves.
Office Support Responsibilities:
- Responsible for assisting in room reservations for company floor days, external visitors, and other guests.
- Manage and maintain records for building related matters, i.e. heating, AC, lawn maintenance and snow removal, sprinkler system maintenance, and other building maintenance requests and needs.
- Oversee company supply needs and ensure areas are well stocked, as well as ensure various tasks are routinely checked and maintained. i.e. coffee maker cleaning, refrigerator filter changed, dishwasher, garbage is taken out, heating/ac, lighting, etc.
- Organize and arrange transportation and/or accommodation needs for out of the country Midwich employees as requested by HR Director, VP of Operations, or CEO and COO.
- Assist Integrated Cares committee with food days and other events.
- Prepare purchase orders for the human resource office.
- Performs other related duties as assigned.
What We’re Looking For:
- A High School Diploma or GED required. Bachelor’s degree preferred.
- SHRM-CP or SHRM-SCP is a plus; or other certification in payroll.
- Must have a minimum of 3 years of related experience; especially in payroll.
- Ability to maintain confidential information. Detailed oriented, organized, administrative training, and ability to work on multiple issues at one time.
- Strong understanding of labor laws, payroll taxes, and benefits administration.
- Excellent written and verbal communication skills.
- Demonstrated ability to solve practical problems, interpret, and resolve problems and issues using a variety of instructions or guides furnished in written, oral, diagram, or schedule form.
- Proficient in Microsoft Office Suite, ADP Workforce Now, or similar software. Experience with HRIS system(s).
Physical Demands:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Work Environment
- Primarily an indoor working environment
Benefits and Perks
- Medical, Dental and Vision Insurance
- Life Insurance, Short-term and Long-term disability Insurance covered by company
- 401(k) with matching
- Costco Membership
- 11 Paid Holidays and generous Paid Time Off (PTO)
- Employee Assistance Program (EAP)
- Voluntary Benefits such as (Critical Illness, Term-Life Insurance for self and family members, etc.)
Career Path:
There are various career paths that can be followed. The HR Administrator could stay at the same level and take on more responsibilities or an expanded services roll within the department or progress to an HR Executive Administrator, HR Generalist, or other HR positions that become available as the needs of Midwich continue to grow. All Associates are encouraged to have discussions with their Supervisor and the Human Resources Director to view job descriptions and requirements for career advancement.
