This role supports the Human Resources department by performing essential administrative and clerical tasks to ensure the efficient operation of HR functions. The ideal candidate is organized, detail-oriented, and handles confidential information with discretion.

Key Responsibilities

The HR Administrator will be responsible for, but not limited to, the following core duties:

• Document Management & Administration:
• • Reading and reviewing various HR-related documents, including employment applications, new hire paperwork, termination records, and benefit forms, for accuracy and completeness.
  • Maintaining and updating both physical and electronic employee files to ensure compliance with company policies and legal requirements.
  • Typing, formatting, and proofreading official HR correspondence, memos, reports, presentations, and other departmental documents.
• Employment Updates & Onboarding/Offboarding:
• • Processing employment updates accurately in the HRIS (Human Resources Information System), such as status changes, salary adjustments, department transfers, and personal information changes.
  • Assisting in the onboarding process by preparing new hire packets, scheduling orientation sessions, and ensuring all required paperwork is submitted and filed.
  • Supporting the offboarding process by preparing exit documentation and coordinating the return of company property.
• Employee Support & Communication:
• • Serving as a first point of contact for routine employee inquiries regarding HR policies, procedures, and basic benefits information, escalating complex issues to the appropriate HR specialist.
  • Assisting with the coordination of employee events and training sessions as needed.
• General Administrative Support:
• • Managing the scheduling of interviews, meetings, and appointments for the HR team.
  • Ordering and maintaining HR office supplies and managing departmental invoices.
  • Performing general clerical duties, such as photocopying, scanning, faxing, and filing.
• Data Entry & Reporting:
• • Performing accurate data entry of employee information, ensuring all system records are current.
  • Assisting the HR Manager with basic report generation related to staffing, turnover, or compliance efforts.

Required Skills & Qualifications

• Proven experience in an administrative or clerical role; HR experience is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and strong typing skills.
• Exceptional attention to detail and organizational skills.
• Ability to handle confidential and sensitive information with the utmost discretion.
• Excellent written and verbal communication skills.