Title: HR Coordinator
Location: Rochester NY
Duration: 12 Months

Description:
Provides a wide variety of Human Resources (HR)-related support including but not limited to processing benefits with providers, compiling employment records,
coordinating new hire and termination documents and processes, and responding to employee inquiries for a wide variety of subjects.
Maintains electronic employee record-keeping system and the HR database of employee records.
Responsible for accurate data entry to the HRIS benefit systems, and other platforms.
May assist with reporting from the Human Capital Management (HCM) system to validate and reconcile benefits provider invoices.

ESSENTIAL FUNCTIONS:

Prepares new hire paperwork and tracks return of all enrolment materials and policy signoffs. Follows up with employees as needed.
Conducts new hire and termination meetings as needed.
Responsible for benefits coordination including data entry of enrollment/change forms to carriers database.
Responds to employee questions on forms, benefits and HR processes. Also provides support as needed to others on the HR team.
Manages the electronic employee record keeping system. Creates new folders for new hires, scans and files employee documents on a weekly basis into the system of record.
Maintains the HRIS data and employee records.
Manages updating and posting cross-site digital content on a bi-weekly basis.
Acts as champion for employee events (potlucks, celebrations, contests, etc.).
Acts as liaison with department managers and security for administration of badging process for building access and timekeeping.
Acts as backup to receptionist and may provide coverage for daily lunches and breaks when needed.
Assists Safety department as necessary
Completes employment and payroll verifications within 48 business hours.
Organizes all HR department records.
Assists HR team in responding to internal and external audits in a timely manner.
Assists HR team with responding to subpoenas as needed.
Provides support to others in Human Resources on miscellaneous routine assignments and/or projects.
Carries out duties in compliance with established business policies.

INTERACTIONS:
Routinely interacts with employees at all levels throughout the organization.

PHYSICAL DEMANDS:
Lifting of supplies, files and related materials is required (up to 25 lbs.). 10% of time meeting with people; 70% of the time at the desk on computer/doing paperwork/on phones; 20% of the time talking with visitors. deadlines.
The duties of the job require frequent walking, and movement, and may require working for extended periods of time in sitting position using computer, keyboard and mouse.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, regularly required to use hands to finger, handle, or feel and talk or hear. Frequently required to stand, walk, and sit. Occasionally required to reach, climb or balance.
Flexible work hours may be needed at time to meet project deadlines.
May be required to travel between sites.

Skills Required:
High School Diploma or equivalent required. Bachelor s degree preferred but not mandatory.
Minimum of two (2) years of experience in Human Resources, or related field required.
HR certificate preferred but not mandatory
Ability to understand Federal and State employment laws required
Basic knowledge about benefits and leave laws preferred.
Strong computer skills required, including word processing, database and spreadsheet experience (i.e., MS Office).
Ability to handle a high volume of work required.
Attention to detail and accuracy is crucial.
Must be very well organized, accurate, thorough and monitor work for quality.
Ability to handle multiple tasks with the ability to prioritize required.
Must be able to effectively interact and communicate with people of diverse backgrounds, cultures, and personalities. Strong interpersonal skills are a necessity.
Ability to maintain confidentiality a must.
Works under general supervision with routine activities and when following established policies and procedures. Receives more detailed instruction on new assignments and issues of complex nature.