Position Details
Hr Coordinator Apply
Overview:
TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. Our client is a top manufacturer of roofing and waterproofing solutions in North America, operating 30 locations throughout the U.S. They offer a range of products for both commercial and residential roofing, along with pavement coatings.
Title: HR Coordinator
Work Location: Shafter CA 93263
Duration: 6 Months
Job Type: Contract
Work Type: Onsite
Job Description:
Essential Duties:
- Provides administrative support and coordinator support to Directors and small - to midsize teams for a function specifically supporting multiple projects, individuals, and events.
- Requires experience in a variety of work activities and processes.
- Coordinate and support multiple projects and events for assigned teams/locations.
- Receives clear direction and processes to deliver on a scheduled timeframe.
- Gathers information/data from multiple sources to solve more complex projects.
- Partners with various teams to support function/team/location.
- Demonstrates initiative and strong customer service for internal and external customers.
Summary:
- The Operations Administrative Coordinator is responsible for providing impeccable and upbeat support to the Burgaw Operations Team on daily operational reporting and tracking for the plant.
- The ideal candidate must have a strong customer service ability and experience in prioritizing projects for multiple departments.
- This role will range from hosting visitors, to event planning, and employee recruiting/retention tasks.
- The Operations Administrative Coordinator will provide support to all Managers and Supervisors as needed to achieve plant goals in accordance with company policies and procedures while facilitating a positive environment for all employees.
Specific responsibilities include but are not limited to:
- Prepares correspondence, maintains files, schedules meetings, prepares and issues minutes of meetings, and prepares special projects as assigned.
- Support HR Manager in hiring processes including applicant scheduling, record keeping, recruiting initiatives, and orientation scheduling
- Create presentations, spreadsheets, fliers, documents, etc.
- Provide the Operations Team with needed support for meetings, internal committees, and other plant initiatives.
- Ensure permits are filed for critical Safety Programs and 100% compliance
- Support Management on EHS action items assigned to production
- Coordinate site visits, plant tours, and training events, ensuring security and safety guidelines are communicated and followed
- Compiles statistics on Time off Bank and Attendance Points for all hourly employees
- Provide General Support to Managers, Production, and Shipping Supervisors in developing presentations, postings, tracking JSO and updating JSAs
- Manage employee monthly safety training enrollment, report compliance, and coordinate safety incentive program
- Respond to requests from customers (both internal and external) in a professional and timely manner
- Update internal plant communications as needed, including emails, safety statistics, Marlin Communication Boards, bulletin boards, Client Link, directional signage, safety updates, job postings, etc.
- Facilitate meeting space, meals, and supply requests for Burgaw Team events
- Coordinate mailings and reports to Corporate as requested
- Maintain documents and required record keeping for OFCCP, Management Practice Audit, employee training, plant meetings, and new hire orientations
- Organize office tasks and simplify administrative duties to increase team efficiency
- create and update plant performance graphs
- Contribute to positive community perceptions by assisting with social media posts, advertising, and company events
- Perform other duties as assigned
TECHNICAL KNOWLEDGE / SKILLS:
- Familiar with office management concepts, practices & procedures
- Intermediate proficiency in software systems (G-Suite, Microsoft Office, SharePoint)
GENERAL KNOWLEDGE / SKILLS:
- Demonstrated experience working in a customer-focused and multi-functional team environment
- Strong computer skills are required as well as the ability to adapt to new systems effectively
- Strong planning, prioritization, organizational and reporting skills
- Independent problem-solving and project management skills
- Excellent communication skills are essential
EDUCATION / EXPERIENCE
- A High School Diploma is required, a Bachelor's Degree preferred
- 3-5 years experience in an office environment or related role is preferred
PHYSICAL REQUIREMENTS
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
- Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as the telephone
- Required to sit, stand, walk, and use hands to grasp, handle, or feel objects, tools, and product samples
- Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus
- Must have the ability to differentiate colors precisely
- Required to reach with hands and arms and stoop, kneel, or crouch
- Ability to perform detailed testing processes in various process conditions
- Ability to read and concentrate via computer data entry typing and proofreading
- Ability to lift and/or move up to 25 pounds
TekWissen Group is an equal opportunity employer supporting workforce diversity.
