Human Resources Assistant

Job Title: HR AssistantIndustry: LogisticsLocation (city, state): Chicago, ILAssignment Type: Contract-to-HirePay: $35 - $36 / hourWork Schedule: Monday – Friday, 9:00 AM – 5:00 PM. One remote day per week available after training.Benefits: This position is eligible for medical, dental, vision, and 401(k).About The Company:Our client is an established organization within the logistics and supply chain industry, supporting a large and diverse workforce across multiple locations. The organization offers a fast-paced corporate environment focused on operational efficiency and employee support.Job Description:Our client is seeking an experienced HR Assistant to provide administrative and employee support to a busy Human Resources department. This individual will assist with daily HR operations, maintain confidential employee documentation, coordinate leave-related processes, and serve as a primary resource for general employee questions.The ideal candidate has a strong background in HR administration, knowledge of employment regulations and leave policies, and the ability to manage competing priorities in a high-volume environment. This position requires someone who is personable, resourceful, technology-savvy, and comfortable working independently.Key Responsibilities:Provide administrative and operational support to the Human Resources team, assisting approximately 300 employees and additional regional staffServe as a primary contact for employee questions related to payroll, benefits, onboarding, leave policies, and general HR mattersMaintain confidential personnel files, employee records, and HR documentation while ensuring accuracy and organizationAssist with FMLA administration, leaves of absence, employee paperwork, documentation, and trackingCoordinate onboarding, offboarding, employee status changes, benefits administration, and other routine HR processesUpdate HRIS platforms, spreadsheets, and internal tracking systems to support accurate recordkeeping and reportingPrepare reports, presentations, employee communications, and other materials for HR leadershipIdentify opportunities to improve administrative workflows through technology, automation, and AI-based toolsManage multiple employee requests and time-sensitive assignments while maintaining professionalism and strong customer serviceDirect specialized HR questions to the appropriate internal departments and ensure timely follow-upQualifications:3 – 5+ years of experience in Human Resources administration, HR coordination, or an HR Specialist/Generalist roleRecent, hands-on experience with FMLA, leave of absence administration, and applicable employment regulationsStrong understanding of HR policies, employee documentation, and general HR proceduresAdvanced Microsoft Excel skills, including reporting, data tracking, and spreadsheet managementProficiency in Microsoft Office, including Word, Outlook, and PowerPointExperience with an HRIS platform; Oracle experience is a plusFamiliarity with AI tools and Microsoft Copilot to improve processes and administrative efficienciesBachelor's degree required for permanent employment considerationStrong organizational skills and ability to manage competing priorities in a fast-paced environmentExcellent interpersonal and communication skills with a patient, approachable, and service-oriented attitudeAbility to handle confidential employee information with discretion and professionalismPerks:One remote workday per week after trainingOpportunity to contribute to process improvements and technology-driven HR initiativesExposure to a broad range of HR functions and regional employee supportAddison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.