Human Resources Business Systems Analyst (3yr. Limited Term) Apply
CLACKAMAS COUNTY CORE VALUES
WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE.
IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE.
Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:
Service Professionalism Integrity Respect Individual accountability Trust
By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. Were always looking to improve. Thats the Clackamas County SPIRIT.
Clackamas County Core Values
Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.
CLOSE DATE
This Job Posting closes at 11:59 p.m. (Pacific Time) on Tuesday, April 9, 2024.
Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.
PAY AND BENEFITS
Annual Pay Range: $87,447.45 - $115,121.91
Hourly Pay Range: $42.042059 - $55.347073
Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.
We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.
Employee benefits become effective the first of the month following an employees date of hire.
Attractive benefits package and incentives for employees in regular or limited term status positions are detailed below.
Generous paid time off package, including:
- 16 hours of vacation accrual per month
- 8 hours of sick accrual per month
- 10 paid holidays and 1 personal day per year
Other Benefits:
- Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
- Employer-paid 6% PERS retirement contribution (The county currently pays the employees share of the retirement contribution.)
- OPSRP members get vested after five years of contributions or when they reach age 65
- A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
- A Choice of Dental Plans
- Robust EAP and wellness programs, including gym discounts and wellness education classes
- Longevity pay
- Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
- A variety of additional optional benefits (see links below for additional information)
This is a full time non-represented group 2 County position
Non-Represented Group 2 Full Time Benefits
Learn More About Benefits
JOB DETAILS AND QUALIFICATIONS
INFORMATION SESSION:
Would you like to learn more about this opportunity, working on the Workforce Data Management Team, our commitment to customer service, and being part of the Department of Human Resources at Clackamas County? Please consider joining the upcoming virtual information session to learn more about this great opportunity. To attend, just use the link below:
Human Resources Business Systems Analyst Info Session Tuesday, April 2, 2024, at 12:00pm 12:30pm PST.
Clackamas County Department of Human Resources is seeking a technically skilled professional to join the HR team as a full-time Human Resources (HR) Business Systems Analyst. This is a 3-year limited-term position.
The HR Business Systems Analyst will be part of the Workforce Data Management (WDM) team within the Department of Human Resources. The purpose of the WDM program is to provide systems management, business process improvements, reports, analytics, and education services to Human Resources, County departments, and employees so they can understand and use HR systems and data to make informed decisions and achieve their strategic results.
The HR Business Systems Analyst is an expert-level analyst, requiring both HR functional and technical skills. The HR Business Systems Analyst has a broad-based knowledge of human resource principles and practices as well as skilled in integrated computerized human resource system software applications.
The majority of this positions time will be spent working on a major system upgrade to PeopleSoft HCM, implementing new application functionalities, as well as supporting the implementation of a new document imaging system for HR files. This position builds project plans; ensures adherence to project schedules; provides business process support to customers and recommends solutions using HR software; leads projects related to new or enhanced business systems; monitors and responds to customer needs related to HR software; work effectively with peers to set technology priorities and conduct long-term planning as well as acts as liaison between HR staff and Technology Services in resolving technical issues.
The HR Business Systems Analyst will work with internal customers and Technology Services staff to translate business and operational requirements into workable HR system solutions. The HR Business Systems Analyst serves as a technical point-of-contact for the assigned functional areas and assists subject matter experts with ensuring data integrity, testing of system changes, report writing, and analyzing data flows for process improvement opportunities.
THE IDEAL CANDIDATE
Competitive candidates will have the skills/ability to analyze and evaluate current business processes to identify areas of improvement and make recommendations to make the operations more efficient. This person will have a background working in Human Resources (HR) or supporting an HR function in an HRIS role or similar, with the ability to effectively manage changing and conflicting priorities and the skill to flex between high-level, strategic thinking and diving deep into analytic work and research to resolve issues.
The ideal candidate will have expertise in how HR departments work and be able to apply that knowledge to the HRIS system to provide the most efficient solutions and possess solid analytical and technical skills, with experience in all parts of the HRIS technology portfolio. Additionally, the ideal candidate will have a strong business process improvement background, with experience in PeopleSoft Human Capital Management (HCM) v9.2 and a proven track record of successful project management of multiple projects. In addition, the ideal candidate will possess the following attributes:
- Experience problem-solving business issues, including leading business requirement gathering, identifying and analyzing issues as well as recommending and implementing solutions for internal stakeholders
- Experience with ERP software systems, such as configuring HRIS systems, creating detailed specification documentation, testing patches, and system functionality, documenting output and comparing it to the expected results, creating test scripts and coordinating end-user activities, and troubleshooting applications with the technical team
- Strong working knowledge and experience with HRIS systems, including implementation and supporting HCM system modules, such as recruiting, benefits, classification & compensation, performance management, workforce planning, and/or core HR workforce administration
- Project management experience, including building project plans, creating project scope and timeline, managing implementation & meeting deliverables within the timeline
- Ability to use software tools to generate user, statistical, and audit reports and queries
- Skill to conduct software system analysis to recommend appropriate business process changes to minimize application customizations
- Effective verbal and written communication skills, including the ability to explain and present complex, technical information to individuals with various levels of technical knowledge and skill
- Excellent interpersonal and collaboration skills to facilitate effective working relationships
Required Minimum Qualifications/ Transferrable Skills:*
- A minimum of five (5) years of relevant HR functional and technical experience that would likely provide the required knowledge and skills to perform the responsibilities of the position.
- A minimum of three (3) years of experience problem-solving business issues, including leading business requirement gathering, identifying and analyzing issues as well as recommending and implementing solutions for internal stakeholders
- A minimum of three (3) years of experience with ERP software systems, such as configuring HRIS systems, creating detailed specification documentation, testing patches and system functionality, documenting output and comparing it to the expected results, creating test scripts and coordinating end-user activities, and troubleshooting applications with the technical team
- Strong working knowledge and experience with HRIS systems, including implementation and supporting specific HCM systems
- Project management experience, including creating and managing project plans, progress tracking tools, timelines, scope, task lists, and deliverables
- Experience and working knowledge of Excel spreadsheet operations
Preferred Special Qualifications/ Transferrable Skills:*
- Strong working knowledge and experience with PeopleSoft HCM v9.2, including implementation and support for a variety of software modules
- Experience working in the public sector
- Experience working in a union environment
- Experience with PeopleSoft Query Tool and/or SQL
- Expert knowledge of advanced Excel spreadsheet functions
- Project management certificate
- Intermediate or Advanced skills with data analysis/data analytics software such as Power BI
- For Veterans qualified for Veterans Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
TYPICAL TASKS
Typical tasks include but are not limited to:
System Updates: Provide technical support to HR as it relates to the County's HR systems. Lead project upgrades/implementation, including: configuring the HRIS system, developing new processes and documentation, creating test scripts, and delegating or completing user acceptance tests. (40%)
Implement new best practices: Review, research, audit, and analyze current business rules, systems, and processes and make recommendations on new and revised human resources systems, methods, and processes to improve internal operations and service delivery, gain efficiency, and reduce risk by maintaining compliance with federal, state, locals, laws as well as County policies and the collective bargaining agreements. (30%)
System Support &Troubleshooting: Identify and recommend technical solutions to support business processes; maintain HRIS systems including routine maintenance, updating tables, running system processes, conducting system audits, and creating documentation. Troubleshoot and resolve system-related issues, provide training, and escalate to Technical Services or external vendors to coordinate resolution. (10%)
Data management: Create standard reports and audits to verify entries based on supporting documentation and for compliance. Review and ensure data integrity and accuracy. Utilize systems to automate processes provide data and report creations and integrate file feeds with other systems. (7%)
Project Management: Builds project plans including creating project scope, timeline, and task list, managing implementation, and meeting deliverables within the timeline. (7%)
Other duties: Research and review County policies and make recommendations for updates based on current laws, prepare HR policies and procedures, analyze legislation and regulations. Participates in maintaining compliance with employment-related laws; explains human resources processes, policies, and procedures. (6%)
REQUIRED KNOWLEDGE AND SKILLS
For a list of the required knowledge and skills, please view the Human Resources Business Systems Analyst Classification here.
WORK SCHEDULE
This position is included in the Countys alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off!). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.
This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Departments business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.
Explore Clackamas County
Working for Clackamas County
Recreation, Arts & Heritage
ABOUT THE DEPARTMENT
As an internal service department, the Department of Human Resources (HR) provides consultative services and the infrastructure that sustains County department customers. HR acts as a strategic partner to provide comprehensive, timely and progressive employment practices and services to support the departments' missions, which are carried out by County employees.
The Department of HR consists of eight primary program areas - Office of the Director/Administrative Services, Workforce Data Management, Recruitment and Selection, Classification and Compensation, Benefits and Wellness, Workforce Development and Planning, Risk Management and Safety, Employee and Labor Relations.
The Mission of the Department of Human Resources (HR) is to provide employment services, benefits and wellness, risk management and workforce planning to County Departments and Agencies so they can have the resources they need to provide high quality services and achieve their strategic results.
Learn more about Clackamas County Department of Human Resources
APPLICATION PROCESS
Clackamas County only accepts online applications. Please ensure your application material addresses the minimum qualifications and any preferred qualifications.
Help With Your Application:
Application Process
Help with the Application
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN'S PREFERENCE
Request Veterans' Preference
Learn more about the County's Veterans' Preference
VISA SPONSORSHIP
Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
RECRUITING QUESTIONS?
Jared Haddock, Recruiter
JHaddock@clackamas.us
