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Human Resources Specialist, Senior

  • ... Maui, Hawaii, United States
  • ... Full time
  • ... Salary: 88200 per year
  • Posted on: Mar 07, 2024       Expires on: Apr 21, 2024

Human Resources Specialist, Senior   

JOB TITLE:

Human Resources Specialist, Senior

JOB TYPE:

Full-time

JOB LOCATION:

Maui Hawaii United States

JOB DESCRIPTION:

Description

Title: Human Resources Specialist, Senior (Asst HR Manager)
Position Number: 0077797 (Job Number 2024 00601)
Job Location: UH Maui College (Maui County)
Salary Information: Commensurate with Education & Experience
Full - Time
Permanent
Band B

Other Conditions:

Position may be converted from 11-month to 9-month, based on operational needs.


Duties & Responsibilities:


  • In the absence of the Human Resources (HR) Manager, is responsible for all personnel activities and other duties as assigned by the Chancellor or Vice Chancellor of Administrative Affairs.
  • Advise Faculty and Management on recruitment policies and procedures.
  • Prepares and processes payment documents and payroll adjustments in accordance with University policies and procedures.
  • Maintains a computerized personnel payroll database system and updates the current system used by Human Resources
  • Assists Supervisor with implementing internal control procedures to provide statistical data and activities to improve efficiency of operations.
  • Reviews organizational charts and functional statements to identify program needs and requirements in assessing classification actions.
  • Assists Supervisor in maintaining position control of all appropriated positions for the campus(includes tracking and monitoring of reallocations, status of positions and respective incumbents, position numbers and funding sources)
  • Assists with auditing Administrative, Professional &Technical (APT) Employees on-line Special Compensation Adjustments and on hiring above the designated new hire procedures
  • Assists with Employees Union Trust Fund (EUTF) annual open enrollment
  • Assists with training staff on personnel document preparation procedures and other personnel related training (onboarding and offboarding).
  • Responsible for Campus Student employment program (SECE)
  • Interprets union contractual provisions, University and Board policies, State and Federal rules and regulations.
  • Prepares, audits and coordinates all personnel actions which include establishing and abolishing of positions, new appointments, salary changes, leave with or without pay, and separations.
  • Responsible for new employee orientation
  • Coordinates the College's workers' compensation and temporary disability programs.
  • Assist with annual Occupational, Safety & Health Administration (OSHA) Report
  • Assist in conducting program review of College HR program review
  • Conduct investigations regarding Equal Employment/Affirmative Action (EEO/AA), discipline, Sexual Harassment or other employee related investigations.
  • Coordinate APT& Civil Service performance evaluations; orientate new and current supervisors of duties and responsibilities.
  • Assist with the development and maintenance of the HR Department website
  • Other duties as assigned
Minimum Qualifications:
Education and Professional Work Experience
  • Possession of a baccalaureate degree in Business Administration.
    Public Administration, Human Resource Management or related field and three (3) years of progressively responsible professional experience with responsibilities for Human Resources; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Knowledge, Skills and Abilities
  • Considerable working knowledge of principles, practices and techniques in the area of Human Resources as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
  • Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with Human Resources.
  • Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
  • Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
  • Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
  • Demonstrated ability to operate a personal computer and apply word processing software.
  • Demonstrated ability to lead subordinates, manage work priorities and projects and manage employee relations.
Supplemental Minimum Qualifications:
  • Knowledge of the practices and techniques of modern business management.
  • The ability to analyze, interpret and use sound logic and judgement in application of a variety of personnel/administrative rules and regulations.
  • The ability to understand and follow complex oral and written instructions
Desirable Qualifications:
  • Knowledge of postsecondary institution organization and processes.
  • Knowledge of basic personnel rules and regulations.
  • Basic knowledge on sexual harassment policies, affirmative action policies, equal employment opportunity policies, and other personnel related policies.
  • Detail oriented and able to handle multiple tasks; able to prioritize multiple duties with demanding deadlines
  • Able to work evenings and weekends as needed.
Inquiries:
Name: UH Maui College, Human Resources
Phone: 808-984-3381
Email: maui-hr-l@lists.
hawaii.
edu

Application Submission

Click on the \"Apply\" button on the top right corner of the screen to submit a completed application form and attach required documents.
Documents include:
  • Resume and/or Curriculum Vitae (CV)
  • Three (3) professional references with contact information, including email address.
    Failure to submit required information will result in an incomplete packet
  • Graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (official transcript(s) will be required prior to the date of hire).
    Copies of transcripts must be attached to your application to receive credit for degree(s) and to qualify for the position.
    UH STAR transcripts will be accepted.
    Academic record/grade summaries from Institutions other than the University of Hawaii will NOT be accepted.
    Diplomas and copies will NOT be accepted.
    Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc.
    , verifying the degree equivalency to that of an accredited institution within the USA.
    Expense of the evaluation shall be borne by the applicant.
    In order to be official, transcripts must have the official seal and be mailed or electronically submitted directly from the degree-granting institution.
    Transcripts may not be stamped as issued to student or as a student copy.
    Have the Registrar mail transcript(s) to the attention of UHMC HR or email to maui-hr-l@lists.
    hawaii.
    edu
  • Minimum one-page cover letter explaining how you meet the minimum and desirable qualifications
  • OPTIONAL Letter(s) of recommendation attesting to job performance and personal character.
The application will be considered an incomplete packet if material submitted is illegible.
Please REDACT references to social security numbers and birth date on submitted documents.
Separate documents and application materials must be submitted for each position.
All requested documents/information become the property of UH Maui College and will not be returned.
Faxed, e-mailed, or incomplete application packets will not be considered.
Note: If you have not previously applied for a position via NEOGOV, you will need to create an account

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Position Details

POSTED:

Mar 07, 2024

EMPLOYMENT:

Full-time

SALARY:

88200 per year

SNAPRECRUIT ID:

S-1710203546-dcec2e78bd221e8858d6fe818c1aa1fb

LOCATION:

Hawaii United States

CITY:

Maui

Job Origin:

jpick2

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Description

Title: Human Resources Specialist, Senior (Asst HR Manager)
Position Number: 0077797 (Job Number 2024 00601)
Job Location: UH Maui College (Maui County)
Salary Information: Commensurate with Education & Experience
Full - Time
Permanent
Band B

Other Conditions:

Position may be converted from 11-month to 9-month, based on operational needs.

Duties & Responsibilities:


  • In the absence of the Human Resources (HR) Manager, is responsible for all personnel activities and other duties as assigned by the Chancellor or Vice Chancellor of Administrative Affairs.
  • Advise Faculty and Management on recruitment policies and procedures.
  • Prepares and processes payment documents and payroll adjustments in accordance with University policies and procedures.
  • Maintains a computerized personnel payroll database system and updates the current system used by Human Resources
  • Assists Supervisor with implementing internal control procedures to provide statistical data and activities to improve efficiency of operations.
  • Reviews organizational charts and functional statements to identify program needs and requirements in assessing classification actions.
  • Assists Supervisor in maintaining position control of all appropriated positions for the campus(includes tracking and monitoring of reallocations, status of positions and respective incumbents, position numbers and funding sources)
  • Assists with auditing Administrative, Professional &Technical (APT) Employees on-line Special Compensation Adjustments and on hiring above the designated new hire procedures
  • Assists with Employees Union Trust Fund (EUTF) annual open enrollment
  • Assists with training staff on personnel document preparation procedures and other personnel related training (onboarding and offboarding).
  • Responsible for Campus Student employment program (SECE)
  • Interprets union contractual provisions, University and Board policies, State and Federal rules and regulations.
  • Prepares, audits and coordinates all personnel actions which include establishing and abolishing of positions, new appointments, salary changes, leave with or without pay, and separations.
  • Responsible for new employee orientation
  • Coordinates the College's workers' compensation and temporary disability programs.
  • Assist with annual Occupational, Safety & Health Administration (OSHA) Report
  • Assist in conducting program review of College HR program review
  • Conduct investigations regarding Equal Employment/Affirmative Action (EEO/AA), discipline, Sexual Harassment or other employee related investigations.
  • Coordinate APT& Civil Service performance evaluations; orientate new and current supervisors of duties and responsibilities.
  • Assist with the development and maintenance of the HR Department website
  • Other duties as assigned
Minimum Qualifications:
Education and Professional Work Experience
  • Possession of a baccalaureate degree in Business Administration. Public Administration, Human Resource Management or related field and three (3) years of progressively responsible professional experience with responsibilities for Human Resources; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Knowledge, Skills and Abilities
  • Considerable working knowledge of principles, practices and techniques in the area of Human Resources as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
  • Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with Human Resources.
  • Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
  • Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
  • Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
  • Demonstrated ability to operate a personal computer and apply word processing software.
  • Demonstrated ability to lead subordinates, manage work priorities and projects and manage employee relations.
Supplemental Minimum Qualifications:
  • Knowledge of the practices and techniques of modern business management.
  • The ability to analyze, interpret and use sound logic and judgement in application of a variety of personnel/administrative rules and regulations.
  • The ability to understand and follow complex oral and written instructions
Desirable Qualifications:
  • Knowledge of postsecondary institution organization and processes.
  • Knowledge of basic personnel rules and regulations.
  • Basic knowledge on sexual harassment policies, affirmative action policies, equal employment opportunity policies, and other personnel related policies.
  • Detail oriented and able to handle multiple tasks; able to prioritize multiple duties with demanding deadlines
  • Able to work evenings and weekends as needed.
Inquiries:
Name: UH Maui College, Human Resources
Phone: 808-984-3381
Email: maui-hr-l@lists.hawaii.edu

Application Submission

Click on the \"Apply\" button on the top right corner of the screen to submit a completed application form and attach required documents. Documents include:
  • Resume and/or Curriculum Vitae (CV)
  • Three (3) professional references with contact information, including email address. Failure to submit required information will result in an incomplete packet
  • Graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (official transcript(s) will be required prior to the date of hire). Copies of transcripts must be attached to your application to receive credit for degree(s) and to qualify for the position. UH STAR transcripts will be accepted. Academic record/grade summaries from Institutions other than the University of Hawaii will NOT be accepted. Diplomas and copies will NOT be accepted. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant. In order to be official, transcripts must have the official seal and be mailed or electronically submitted directly from the degree-granting institution. Transcripts may not be stamped as issued to student or as a student copy. Have the Registrar mail transcript(s) to the attention of UHMC HR or email to maui-hr-l@lists.hawaii.edu
  • Minimum one-page cover letter explaining how you meet the minimum and desirable qualifications
  • OPTIONAL Letter(s) of recommendation attesting to job performance and personal character.
The application will be considered an incomplete packet if material submitted is illegible. Please REDACT references to social security numbers and birth date on submitted documents. Separate documents and application materials must be submitted for each position. All requested documents/information become the property of UH Maui College and will not be returned. Faxed, e-mailed, or incomplete application packets will not be considered. Note: If you have not previously applied for a position via NEOGOV, you will need to create an account

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

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