Information Technology Procurement

Title - IT Procurement Coordinator / Analyst

Duration - 12+ months

Location - Basking Ridge, NJ

Shift - Hybrid (onsite 1-2 days)

Job Title: IT Procurement Coordinator / Analyst

Job Schedule:

This assignment is mainly remote, using MS Teams and Outlook for communication. Candidates must be local and able to work onsite as needed.

The role focuses on procuring IT equipment and software, handling IT contract licenses and service agreements, managing telecom and IT credit card expenses, and collaborating with team members and stakeholders. In addition, the analyst will support senior finance staff by collecting, analyzing, and interpreting financial data to assist with financial reporting.

Responsible for purchasing IT equipment (including laptops, monitors, printers, headsets, keyboards, mice, webcams, etc.) and software for in-house and remote office environments. Duties include managing online orders through vendor websites, recording expenses and accounting codes in spreadsheets, uploading order confirmations to various systems, opening service desk tickets for software installation, contacting suppliers regarding issues such as back orders, returns, and invoice discrepancies, and communicating with internal customers on IT-related questions or issues. Experienced in using e-procurement systems, procurement spreadsheets, and vendor websites.

Interpret and process requisition requests related to IT contracts, such as service work orders, licensing, and maintenance agreements. Requires understanding of contracts, business, legal, and financial terms and conditions. Attention to detail is necessary for reviewing contract terms and conditions in relation to master service agreements and ensuring compliance with company policies and standards. Knowledge of accounting codes and procedures is required. Proficiency in SAP, Zycus, Atlas, and E-procurement systems is expected.

Manage the telecom tracker, ensuring payments and reconciliation of telecommunications accounts are completed promptly through accounts payable and credit cards. Collaborate with internal teams and external vendors to address and resolve any discrepancies. Demonstrate proficiency in Concur, SAP systems, Coupa and Adobe Acrobat Pro.

Provide support to finance staff by collecting, analyzing, and interpreting financial data to assist with budgeting, forecasting, financial reporting, and performance monitoring. Understand and track performance indicators, assist in preparing reports, identifying trends, and ensuring data accuracy. This role requires strong analytical skills, proficiency in software like Excel, and excellent attention to detail to provide insights into strategic decision-making.

Monthly reconciliation of IT-related charges against three IS Procurement credit cards. Work with internal and outside suppliers to resolve any issues. Proficient in Master Card spreadsheet and Concur system.

Skills:

Minimum 3 years of administrative experience required.

Minimum of 1 year in SAP S4/Hana and Coupa Procurement and experience in procurement.

Preferred: 1 year in SAP/Coupa Procurement and experience in procurement.

At least 1 year experience in Accounting / Finance.

Seeking candidate with solid SAP experience, particularly in purchase requisitions and orders. Must be proficient in MS Office with strong communication and time management abilities.

The candidate must demonstrate proactivity and possess the ability to collaborate effectively with cross-functional business partners at every organizational level, including members of the C-Suite.

Remarks:

Bachelor's degree in related field.