Institute for Freedom and Community Coordinator Apply
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Position Title: Coordinator, Institute for Freedom and Community
Department: Institute for Freedom and Community
Reports To: Director of Institute for Freedom and Community
Classification: Exempt FTE: 1 Salary: $20.35 - $22.40 / hr
Essential Job Duties:
1. Provide support for Institute Director
- Assist with administrative tasks such as correspondence, filing, and marketing
- Arrange travel and reimbursements for faculty and Institute guests.
- Coordinate faculty seminar groups
- Assist in producing annual reports
- Secure room reservations for meetings and events.
- Arrange travel, hotel accommodations, and ground transport for guest speakers.
- Develop itineraries for guest speakers with faculty and students.
- Coordinate/arrange streaming of events with Broadcast/Media Services.
- Work with Bon Appetit to arrange event dinners and event refreshments.
- Assist with marketing for lectures and events, including advertising and communications.
- Manage the Institute website.
- Assist with event reminders and quarterly newsletters.
- Assist in facilitating event promotion and Institute news stories
- Coordinate with Marketing and Communications for marketing, advertising, and communications for lectures and events.
- Work with internal and external partners using project management software.
- Assist Director in developing budget categories and allocation of funds.
- Monitor department expenditures monthly and allocate funds across multiple accounts.
- Submit reports for and support the technology needs for presenting the three-year budget to the Institute Advisory Board.
- Manage the department credit card and department purchasing card, track all transactions, and send records to Accounts Payable.
- Reconcile Director's credit card statements.
- Process stipend and expense payments for guest speakers.
- Manage the student funding application.
- Manage office correspondence; maintain department files and records.
- Manage the department credit card and department purchasing card, track all transactions, and send records to Accounts Payable.
- Process stipend and expense payments for guest speakers.
- Pick-up and distribute mail and copy/print orders from the Print Center.
- Hire, train, and supervise student workers.
- Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community
- Complete and meet deadlines for required training and performance management cycle
- Perform other duties as assigned
Employment in this position is conditioned upon successful completion of a background check, which may include criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of a DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note that St. Olaf College reserves the right, at its sole discretion, to conduct periodic background checks.
Disclaimer:
This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time, with or without prior notice, by St. Olaf College.
About Us
Who We Are:
Founded in 1874, St. Olaf College is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, historic river town of 20,000 located 45 minutes south of culturally rich and diverse Minneapolis and St. Paul.
The college offers an academically rigorous, nationally ranked liberal arts education that fosters the development of the whole person in mind, body, and spirit and emphasizes learning in an inclusive and globally engaged community. We encourage applications from candidates committed to multicultural understanding and the enrichment of our diverse community.
The college offers a comprehensive benefits package, including a 9% retirement match, monthly contributions to a retirement healthcare account, contributions to eligible employees' health savings accounts, a significant tuition discount (up to an 80% reduction) at ACM and ELCA colleges and universities for employees' children, and generous paid time off. For a full review of the college's benefits, please see the summary of our benefits here: https://wp.stolaf.edu/hr/benefits/
To provide a safe and secure educational environment, St. Olaf College verifies the accuracy of all credentials presented by applicants and conducts a criminal background check on every new hire.
A summary of the Flexible Work Policy for staff: https://wp.stolaf.edu/hr/flexible-work-policy/
A link to our DEI page: https://wp.stolaf.edu/equity-inclusion/
A virtual campus tour: https://www.stolaf.edu/multimedia/play/?p=483
An overview of Northfield: https://wp.stolaf.edu/admissions/visit/northfield/
An overview of the Twin Cities: https://wp.stolaf.edu/admissions/visit/twincities/
The college strongly recommends that incoming students and new employees complete the primary COVID vaccine series before beginning their studies or work on campus, and that all members of our campus community remain up to date with COVID vaccines, per CDC guidance.
St. Olaf College is an equal employment opportunity employer. The College is committed to providing an inclusive and welcoming environment for all members of our community. With regard to its hiring and employment practices, the College prohibits all forms of discrimination and harassment based upon an individual's legally protected status including race, color, creed, national origin, gender, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance.
For Staff Application Assistance:
employment@stolaf.edu
507-786-3068
For Faculty Application Assistance:
facultysearch@stolaf.edu
507-786-3356
Title IX Contact Information:
Pamela McDowell, Title IX and Section 504 Coordinator
1520 St. Olaf Avenue, Tomson Hall 180
Northfield, MN 55057
507-786-3465
mcdowell@stolaf.edu
