Roles/Responsibilites:

Design & Branding

• Create a visually cohesive design consistent with SCDPS brand identity.
• Develop landing pages for each division and core functional area.
• Ensure static and dynamic homepage tiles allow for hub to be visual centric. Allow for rotating banner images on the home page and quick link "buttons"
• Also would like quick overview of upcoming agency events, whether calendar-based or text-based.
• Ensure all design components are ADA/Section 508 compliant and mobile-responsive.

Development & Configuration

Configure SharePoint site collections and subsites (or hub site structure).

• Build out core Employee Resource Hub sections for each division/department that can house their specific information. While we like consistency for most pages, it would be nice to see if there's any specific functionality available that would be most beneficial for support divisions/departments.

• Implement search functionality so information can be found easilywithin the portal.
• Allow for specific users to be given admin access of their division/department page to maintain contact information.
• Allow for the ability to schedule posts, updates, events and other resources.
• Allow for the ability to post upcoming agency events or seminars/webinars available.
• Ensure all agency forms can be structured in an organized manner (by division, topic, etc.).
• Ensure staff can like and comment on blogs/features posted to the hub.
• Allow for YouTube videos to embed within the pages.
• Accept upload file types: MP4, MP3, JPG, PNG, PDF, OFT (Outlook Email templates).
• Interested in functionality that allows for polls, feedback or suggestions
• portal where employees can submit ideas, feedback or concerns to agency leadership.
• Hub should allow for analytics to track site traffic to each page.
• Still determining the name, but would like a simplified site URL instead of default. I.E. /SCDPS or /SCDPSpulse, etc.
• Provide key staff members of the Office of Information Technology and the Office of Public Affairs full administrative control of menus, content, editors, themes, and any other design elements.
• Coordinate with Department Of Administration to ensure product meets state guidelines and best practice.

Security, Governance & Compliance

• Configure Azure AD authentication and single sign-on.
• Ensure alignment with SCDPS and State cybersecurity standards.
• Implement data retention policies and audit logging.
• Maintain compliance with accessibility and records retention requirements.

Testing & Quality Assurance

• Conduct functional, usability, and security testing.
• Facilitate user acceptance testing (UAT) with representatives from each division.
• Document and resolve all defects prior to approval.

Training & Documentation

• Provide comprehensive training for site administrators and content contributors.

Deployment & Post-Launch Support

• Deploy the approved Employee Resource Hub to production.
• Migrate approved content and configure permissions.
• Provide post-launch support and issue resolution for the duration of the contract.
• Provide additional support after project is completed for on-demand support and response in the event the backend needs fixing.

Roles/Responsibilities:

• Develop a site map and information architecture tailored to the Employee Resource Hub concept.
• Collaborate with stakeholders to understand business needs and translate them into technical SharePoint solutions.
• Designs, develops, and customizes SharePoint workflows, sites, pages, and applications to meet project requirements.
• Provides ongoing support, monitoring, troubleshooting, and maintenance to ensure system stability and performance.
• Implements and maintains security settings to protect sensitive data and ensure compliance with State and Federal policies.
• Manage overall project execution, timeline, and communication.
• Creates detailed technical documentation for solutions built, processes implemented, and user guides for training purposes.
• Provides training to end-users or IT teams, ensuring effective use of SharePoint features and system adoption.
• Implement SharePoint solution per the requirements

Mandatory Skill:

1. 5+ years of experience designing, developing, and maintaining SharePoint Online Sites
2. 3+ years of experience with Teams or SharePoint administration within O365
3. 3+ years of experience with Entra and AD
4. 5+ years of experience of HTML and CSS within SharePoint Online

Desirable Skills:

1. Experience with UI/UX within SharePoint
2. Previous experience developing SharePoint sites within the Department of Administration shared services for SC state agencies