Key Responsibilities

Inventory Management & Planning

• Monitor inventory levels and adjust reorder points based on demand trends and forecast data.

• Maintain accurate demand forecasts to ensure optimal product availability.

• Coordinate receiving activities and verify that shipments match purchase orders.

• Forecast and project future inventory needs using sales data and planned orders.

• Manage incoming shipments, reconcile outstanding items, and maintain accurate records.

• Oversee emergency stock items and coordinate the shipment of customer-supplied materials as needed.

• Maintain, improve, and evolve internal inventory systems.

• Conduct quarterly inventory audits and resolve any discrepancies.

• Plan and schedule production based on inventory availability, priorities, and deadlines.

Purchasing & Vendor Coordination

• Submit and manage purchase orders to suppliers.

• Develop and maintain strong relationships with vendors, monitoring lead times and delivery schedules.

• Conduct regular meetings with suppliers to review open orders and shipment progress.

• Research and recommend new vendors to support operational efficiency.

• Coordinate vendor returns, RMA/PRR processes, and credit memo reconciliations.

• Ensure all office, production, and operational supplies are adequately stocked.

Cross-Functional Collaboration

• Serve as a key liaison between operations, sales, accounting, and IT to ensure seamless information flow.

• Partner with customer service and accounting teams to manage order release, payment status, and credit availability.

• Assist production teams with order prioritization, scheduling, and shipping coordination.

• Support administrative staff with ad hoc reporting and data analysis.

• Verify invoices against received shipments and address discrepancies with suppliers.

• Reconcile credit card purchases with associated transactions.

General Support

• Maintain organized and accurate documentation across all systems.

• Handle confidential information with professionalism and discretion.

• Perform additional duties as assigned to support operational goals.

Qualifications

• Associate degree required; Bachelor’s degree preferred.

• Proven experience in inventory management, purchasing, or scheduling.

• Strong organizational, analytical, and problem-solving skills.

• Advanced spreadsheet and data analysis skills.

• Proficient in Windows, Microsoft Office Suite (Word, Excel, Outlook), and general ERP or inventory software.

• Strong verbal and written communication skills.

• Positive, proactive, and collaborative work style.

• High attention to detail and accuracy in data management.

• Ability to prioritize multiple tasks in a fast-paced environment.

• Experience with accounting systems (e.g., QuickBooks) and shipping platforms (UPS, FedEx, LTL, freight) is a plus.

Compensation & Benefits

• Competitive pay based on experience

• Paid time off and paid holidays

• Health and dental insurance

• Employer-matching 401(k) program