It Project Coordinator

Position Type: Full-Time
Work Environment: Hybrid
Experience Level: Entry Level

We are seeking an organized and detail-oriented Project Coordinator to support our Project Management Office (PMO) in planning, coordinating, tracking, and reporting project activities.

The ideal candidate will work closely with project managers, cross-functional teams, stakeholders, and vendors to ensure smooth project execution. This role offers an excellent opportunity to develop project management skills while supporting project schedules, documentation, communication, and delivery activities.

• Support project managers with day-to-day project coordination and administrative activities.
• Maintain project plans, timelines, milestones, deliverable trackers, and status reports.
• Schedule project meetings, prepare agendas, document meeting minutes, and track action items.
• Follow up with team members on outstanding tasks, deadlines, and deliverables.
• Maintain project documentation, including RAID logs (Risks, Assumptions, Issues, and Dependencies), decision logs, and project records.
• Coordinate communication and information sharing across cross-functional teams.
• Assist in preparing project presentations, dashboards, and management reports.
• Identify potential project delays, risks, and dependencies and escalate concerns to project managers.
• Support project governance, change management, and project closeout activities.
• Assist with resource coordination, vendor communication, and other operational requirements as needed.

• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Basic understanding of project coordination or business operations.
• Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
• Familiarity with Microsoft Teams and SharePoint.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to collaborate effectively with cross-functional teams.

• Internship, coursework, or experience in project management, business operations, or administration.
• Basic understanding of Agile, Scrum, or project management methodologies.
• Familiarity with tools such as Jira, Microsoft Planner, Airtable, or similar platforms.
• CAPM, Scrum certification, or relevant project management training is an advantage.

Project Coordination | Documentation | Stakeholder Communication | Microsoft Excel | Reporting | Time Management | Problem-Solving | Team Collaboration | Risk & Issue Tracking