MARS Solutions Group is looking for an experienced IT Project Manager II located in Madison, WI. Our client is a government agency looking for high-quality talent to make a difference. They are known to respect a traditional work week and often extend contracts for added job security and stability.

Note: Candidate must be a CURRENT WI resident. NO RELOCATION ALLOWED.

Hybrid, every week--60% remote and 40% in the office. Madison, WI.

The hybrid requirement is weekly, not monthly.

INTERVIEWS WILL BE CONDUCTED THE WEEK OF 1/5/2026-1/9/2026.

Project details: The Information Technology (IT) executive program is seeking qualified applicants for an IT Project Manager position to coordinate the development and implementation of the agency's new Online Grant Management System. This project is a significant interdisciplinary agency initiative grounded in a Salesforce-based platform.

This position requires a full-time commitment (40 hours/week) and is ideal for a senior project manager skilled in coordinating complex initiatives involving external vendors, technical teams, and diverse business stakeholders.

This position reports to the IT PMO Supervisor. This position will also work closely with the IT Strategic Partnerships, External Services Business Relations Manager, Bureau of Finance staff, and staff in the Bureau of Community Financial Assistance.

The role involves utilizing IT standards, software, and tools to deliver strategic initiatives.

Qualifications:

The ideal candidate will have demonstrated experience delivering complex IT projects, preferably involving SaaS platforms such as Salesforce, CRM systems, modular applications, or grant/financial workflow systems. Strong project management, business analysis, and communication skills are essential.

Required Skills and Experience:

• Advanced knowledge of project management methodologies (Agile, Scrum, Kanban, Waterfall) and tools. - 10 years
• Direct experience managing large-scale IT projects that include vendor coordination, SaaS configuration, integrations, and data migration.. 10 years
• Strong facilitation and coordination skills, with the ability to organize meetings, align stakeholders, drive decisions, and maintain forward momentum. - 10 years
• Experience coordinating testing activities, including UAT planning, communication, issue tracking, and tester engagement. 10 years
• Background with SaaS, CRM, or workflow-based systems; Salesforce experience is a plus. 10 years
• Ability to work with technical teams on system design, API integrations, security considerations, and platform constraints.
• Excellent communication skills for engaging users, sponsors, vendors, and technical staff.
• Demonstrated ability to manage competing priorities, maintain scope, and drive projects to completion.
• Strong analytical and critical-thinking skills to support decision-making and issue resolution.
• Experience training new system users and developing training materials for users who have a broad range of technical expertise.

Preferred Skills and Experience:

• Direct experience with Salesforce implementations, grant management systems, or other low-code/no-code application ecosystems.
• Experience with government or public-sector IT environments.
• Knowledge of DevOps practices, integration patterns, and tools such as Jira, Confluence, Azure DevOps, and/or Salesforce sandboxes.

Key Attributes:

• Highly analytical and self-motivated.
• Strong collaborator with the ability to facilitate alignment across divisions and stakeholder groups.
• Proactive problem-solver who anticipates issues and escalates appropriately.
• Organized, dependable, and committed to delivering high-quality outcomes.
• Adaptable and able to guide teams through changing priorities or constraints.

Primary Tasks:

Lead and coordinate project activities for the Online Grant Management System initiative, ensuring alignment with business objectives and IT standards. Maintain and manage project plans, schedules, milestones, communication plans, and tracking tools.

• Coordinate and facilitate meetings with the vendor, DNR IT teams, sponsors, and business stakeholders.
• Support and manage User Acceptance Testing, including planning, scheduling, communication, tester coordination, and issue tracking.
• Monitor project progress, dependencies, risks, and issues, ensuring appropriate mitigation and escalation.
• Ensure project deliverables meet quality, security, and compliance expectations.
• Provide clear, timely project status updates to leadership and oversight groups.
• Coordinate activities across teams for data migration, integrations, environment planning, training, and go-live readiness.
• Maintain project documentation, decisions, action items, risks, issues, and change controls.
• Support project closeout, including lessons learned, operational transition, and final reporting.