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Judicial Assistant for Superior Court, Dept 6 - Judge Thomas Quinlan

  • ... Tacoma, Washington, United States
  • ...

    Full-time

  • ... Salary: 77500 per year
  • Posted on: Apr 24, 2024       Expires on: Jun 08, 2024

Judicial Assistant for Superior Court, Dept 6 - Judge Thomas Quinlan   

JOB TITLE:

Judicial Assistant for Superior Court, Dept 6 - Judge Thomas Quinlan

JOB TYPE:

Full-time

JOB LOCATION:

Tacoma Washington United States

REMOTE:

No

JOB DESCRIPTION:

Description

This position is open to current Pierce County Employees only.

If you apply and are not a Pierce County employee, your application will not be considered.

Position Summary

Why It's a Great Opportunity:
In this opportunity you will provide the statutorily required functions of Superior Court clerk and bailiff, as well as be the administrative assistant to the Superior Court Judge.
You will be the Court Officer responsible for communicating with attorneys, litigants, jurors, governmental agencies, victims, press, and members of the public in general to ensure efficient operation of the court.
You will also be responsible for preparing a written record of all court proceedings, for all security and administrative issues within the department, and coordinating the same with the Superior Court Administrator's Office so as to best facilitate the overall use of all court time and personnel.
In addition, you can expect to assist with correspondence and docket management as you report to the Superior Court Judge.


Why It's a Great Department:
Pierce County Superior Court consists of 23 elected Judges, 10 appointed Commissioners, 46 Judicial Department Staff Members and a Court Administrator, Deputy Court Administrator and 33 administrative staff members.


Pierce County Superior Court efficiently handles a very high volume of cases.
We have built a family atmosphere which allows staff to become subject matter experts and share their experiences and challenges to make constant improvements for staff and the public.
We are a forward thinking, inclusive Department that is open to fresh perspectives.


Learn more here.


How to be Successful in the Role:
We are looking for someone with exceptional attention to detail.
Someone with a high level of organizational skills, a strong work ethic, and someone who is adaptable, and works well as part of a team.
Having the ability to interact and communicate in a positive, engaging manner with internal and external customers, treating every contact as a valued individual is of high importance as well as the ability to work independently.


Your Future in this Role:
Superior Court is committed to ensure you are supported and mentored by your more experienced teammates.
Opportunities to become the Subject Matter Expert and gain knowledge through training and development will be available to you as your skills advance.
Your work will directly impact the residents of the County and will provide a great foundation for future positions within Pierce County.
Pierce County offers professional development through the Leadership Certification program, robust online learning, and other training opportunities throughout your career to ensure your success.


Core Daily Responsibilities:


  • Prepares minutes and other court documents which constitutes the statutorily required permanent record of all court proceedings.
  • Maintains and controls the custody of exhibits, both for purposes of meeting legal chain of custody requirements, as well as dealing with the issues of security which relate to exhibits.
  • Monitors the preparation, submission, changing, assembling, distribution, taking of exceptions, and whereabouts of jury instructions during the trial as well as during jury deliberations.
  • Assumes full responsibility for the comfort and deportment of jurors assigned to the judicial department.
    This includes, but is not limited to issues of security, illness, emergency matters, meals and sequestration, and personal concerns that could affect the parties’ right to a fair trial.
  • Monitors and implements courtroom security.
    Arranges for jail transportation to and from the courtroom.
    Exercises discretion regarding the need for extra security.
    Implements and performs appropriate courtroom security measures.
  • Maintains order, decorum, and appropriate behavior in the courtroom.
    Effectively handles hostile or volatile individuals or crisis situations.
  • Acts as liaison with the press and assists, as needed, with necessary arrangements as may be required to guaranteed freedom of the press and protect the rights of individuals.
  • Implements recently adopted policies and procedures regarding court congestion and delay.
    Dockets for trial both civil and criminal cases assigned to the judicial department on a date appropriate to the case age, type and complexity.
    Monitors the progress of the case with counsel and/or the parties and reports regularly to the court with regard to case progress.
A classification description with a more detailed list of essential function can be found here.

Qualifications

Minimum Qualifications:


  • Five or more years of progressively responsible clerical experience as a legal assistant, legal secretary or related legal support function.
  • Substantial knowledge of Pierce County court rules, administrative policies, and court procedures and the ability to interpret court policy and apply it to the daily operation of the court is highly desired.
    Significant computer experience beyond word processing is required.
As a condition of employment, the applicant will need to authorize and complete a background check.
Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

Supplemental Information

To be considered for this opportunity please:


  • Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to: www.
    piercecountywa.
    org/jobs.
  • If you have a question about this opportunity, please email the Recruitment Team at PCHRRecruit@piercecountywa.
    gov and specify the Job Number and Title.
  • If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
  • Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need.
This is a competitive selection process.
Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed.
Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration.
Notification of application status normally occurs 2 to 3 weeks after the closing date.
Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews.


At Pierce County, diversity, equity, and inclusion means commitment, not a single step.
We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career.
We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision.
Employees of the County have local, direct, and visible impact in our diverse community.
Will you join us in keeping Pierce County a great place to live, work, and raise a family?

Position Details

POSTED:

Apr 24, 2024

EMPLOYMENT:

Full-time

SALARY:

77500 per year

SNAPRECRUIT ID:

S-1714927651-f141039ddcf0d3109ce213e0f9020350

LOCATION:

Washington United States

CITY:

Tacoma

Job Origin:

jpick2

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Judicial Assistant for Superior Court, Dept 6 - Judge Thomas Quinlan    Apply

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Description

This position is open to current Pierce County Employees only.
If you apply and are not a Pierce County employee, your application will not be considered.

Position Summary

Why It's a Great Opportunity:
In this opportunity you will provide the statutorily required functions of Superior Court clerk and bailiff, as well as be the administrative assistant to the Superior Court Judge. You will be the Court Officer responsible for communicating with attorneys, litigants, jurors, governmental agencies, victims, press, and members of the public in general to ensure efficient operation of the court. You will also be responsible for preparing a written record of all court proceedings, for all security and administrative issues within the department, and coordinating the same with the Superior Court Administrator's Office so as to best facilitate the overall use of all court time and personnel. In addition, you can expect to assist with correspondence and docket management as you report to the Superior Court Judge.

Why It's a Great Department:
Pierce County Superior Court consists of 23 elected Judges, 10 appointed Commissioners, 46 Judicial Department Staff Members and a Court Administrator, Deputy Court Administrator and 33 administrative staff members.

Pierce County Superior Court efficiently handles a very high volume of cases. We have built a family atmosphere which allows staff to become subject matter experts and share their experiences and challenges to make constant improvements for staff and the public. We are a forward thinking, inclusive Department that is open to fresh perspectives.

Learn more here.

How to be Successful in the Role:
We are looking for someone with exceptional attention to detail. Someone with a high level of organizational skills, a strong work ethic, and someone who is adaptable, and works well as part of a team. Having the ability to interact and communicate in a positive, engaging manner with internal and external customers, treating every contact as a valued individual is of high importance as well as the ability to work independently.

Your Future in this Role:
Superior Court is committed to ensure you are supported and mentored by your more experienced teammates. Opportunities to become the Subject Matter Expert and gain knowledge through training and development will be available to you as your skills advance. Your work will directly impact the residents of the County and will provide a great foundation for future positions within Pierce County. Pierce County offers professional development through the Leadership Certification program, robust online learning, and other training opportunities throughout your career to ensure your success.

Core Daily Responsibilities:


  • Prepares minutes and other court documents which constitutes the statutorily required permanent record of all court proceedings.
  • Maintains and controls the custody of exhibits, both for purposes of meeting legal chain of custody requirements, as well as dealing with the issues of security which relate to exhibits.
  • Monitors the preparation, submission, changing, assembling, distribution, taking of exceptions, and whereabouts of jury instructions during the trial as well as during jury deliberations.
  • Assumes full responsibility for the comfort and deportment of jurors assigned to the judicial department. This includes, but is not limited to issues of security, illness, emergency matters, meals and sequestration, and personal concerns that could affect the parties’ right to a fair trial.
  • Monitors and implements courtroom security. Arranges for jail transportation to and from the courtroom. Exercises discretion regarding the need for extra security. Implements and performs appropriate courtroom security measures.
  • Maintains order, decorum, and appropriate behavior in the courtroom. Effectively handles hostile or volatile individuals or crisis situations.
  • Acts as liaison with the press and assists, as needed, with necessary arrangements as may be required to guaranteed freedom of the press and protect the rights of individuals.
  • Implements recently adopted policies and procedures regarding court congestion and delay. Dockets for trial both civil and criminal cases assigned to the judicial department on a date appropriate to the case age, type and complexity. Monitors the progress of the case with counsel and/or the parties and reports regularly to the court with regard to case progress.
A classification description with a more detailed list of essential function can be found here.

Qualifications

Minimum Qualifications:


  • Five or more years of progressively responsible clerical experience as a legal assistant, legal secretary or related legal support function.
  • Substantial knowledge of Pierce County court rules, administrative policies, and court procedures and the ability to interpret court policy and apply it to the daily operation of the court is highly desired. Significant computer experience beyond word processing is required.
As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

Supplemental Information

To be considered for this opportunity please:


  • Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to: www.piercecountywa.org/jobs.
  • If you have a question about this opportunity, please email the Recruitment Team at PCHRRecruit@piercecountywa.gov and specify the Job Number and Title.
  • If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
  • Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need.
This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews.

At Pierce County, diversity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a great place to live, work, and raise a family?

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