JUDICIAL ASSISTANT I|II (FLEX) Apply
The Superior Court of California, County of San Bernardino, seeks diligent, discreet, and adaptable candidates to fill the position ofJudicial Assistant I/II (FLEX) countywide. A list of eligible candidates will be established to fill current and future vacancies.
Salary Updates
3% COLA increase effective October 2024; approximate hourly rate range from $26.64 - $38.45
Benefits Summary
View the 2024 Benefits Guide
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About the Position
Under general supervision, support judicial officers and perform specialized clerical work as the clerk in attendance in a courtroom and in the processing of a variety of legal documents; and performs related duties as required both in the courtroom and back office supporting court processes, hearings and trials.
Distinguishing Characteristics
Judicial Assistant I is the training-level class in this series. Initially under direct supervision, incumbents learn and perform a variety of courtroom clerical and support duties. Incumbents are expected to acquire and demonstrate knowledge of case law, code sections and court procedures through observing and participating in the work of a Judicial Assistant II under immediate supervision.
A Judicial Assistant II is the skilled, journey-level class of this series and performs the full range of assigned duties with a significant degree of independence and sound judgment involving a variety of difficult, specialized and highly responsible courtroom support functions that require a thorough knowledge of the terminology, procedures and practices for their case type/calendar, with a significant degree of accountability for results. They provide on-the-job training for Judicial Assistant I's and input to their supervisors for evaluating purposes.
Employees in both classes typically report to an Operations Supervisor or Court Operations Manager.
Distinguishing Characteristics
Judicial Assistant I is the training-level class in this series. Initially under direct supervision, incumbents learn and perform a variety of courtroom clerical and support duties. Incumbents are expected to acquire and demonstrate knowledge of case law, code sections and court procedures through observing and participating in the work of a Judicial Assistant II under immediate supervision.
A Judicial Assistant II is the skilled, journey-level class of this series and performs the full range of assigned duties with a significant degree of independence and sound judgment involving a variety of difficult, specialized and highly responsible courtroom support functions that require a thorough knowledge of the terminology, procedures and practices for their case type/calendar, with a significant degree of accountability for results. They provide on-the-job training for Judicial Assistant I's and input to their supervisors for evaluating purposes.
Employees in both classes typically report to an Operations Supervisor or Court Operations Manager.
VIEW THE FULL JOB DESCRIPTION.
- Prepares, examines, and maintains a variety of court-related calendars, reviews files to post information on court calendar; reviews files for necessary documents; maintain records for statistics/backlog.
- Attends trials, courtroom hearings, and conferences; documents court actions and procedures by handwritten minute order or entry in the court's case management system with \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\"point of event\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\" entry; prepares brief summaries including but not limited to court attendance, court findings, court orders and continuances.
- Reviews and receives legal documents for completeness, conformity, jurisdiction and validity with code and court procedures; accepts documents or rejects if requirements are not met; receives and prepares legal documents/orders to support court orders; completes and distributes a number of computer-generated orders and documents.
- Maintains records of jury selection process and attendance; administers oath to jury, witnesses, interpreters and bailiffs; reads verdicts, and polls jury; calculates and collects jury fees and court reporter fees.
- Advises attorneys, general public, local and state agencies regarding status or cases and explains legal processing procedures; researchers and reviews new legislation and changes in case law; acts as liaison between attorneys, other court related agencies and the judicial officer.
- Coordinates courtroom activity and needs with document processing unit, jury services and other court units as well as legal counsel, law enforcement representatives and others involved with court operations and execution of orders; manages the courtroom making sure that it is run efficiently and effectively; assures the correctness of the court orders and procedures.
- Takes custody of, marks, and keeps written records of all physical exhibits presented to the court as evidence.
- Assists in training other Judicial Assistants.
- Assists in document processing units when services are not required in the courtroom.
- Provides vacation and temporary relief as required.
- Performs other duties as assigned.
At the Judicial Assistant II level:
- Provides guidance, assistance and mentoring to new Judicial Assistants, Court Attendants and other clerical staff; provides on-the-job training to Judicial Assistants including mentoring on courtroom protocol, proper public contact techniques, legal terminology, rules, documents, pleadings, use of case management systems, administration of appropriate oaths and procedures for specific types of hearings/cases including trial procedures; reviews work product for accuracy and completeness; provides input to supervisor on work performance.
- Researches and reviews new legislation and changes in case law; assists with policy and procedure development.
- Assists in document processing units when services are not required in the courtroom; provides vacation and temporary relief as required, including travel to other court districts and divisions to provide courtroom calendar coverage.
- May participate on various task forces and committees; attends meetings and participates in training.
- Performs other duties as assigned.
Judicial Assistant I- Graduation from high school or GED equivalent, and at least three (3) years of increasingly responsible clerical experience in a court or legal office preparing or processing legal documents for court filing and processing, or an equivalent combination of education, training and experience. Completion of college-level course work is desirable.
There is no permanent status as Judicial Assistant I. Incumbents must pass probation and be capable of meeting the proficiency criteria to promote to the full journey-level Judicial Assistant II within twelve (12) months or be terminated or returned to a position allocated to a classification in which the employee has passed probation.
Judicial Assistant II - Two (2) years of equivalent or higher-level experience in another California trial court.
Knowledge of:
There is no permanent status as Judicial Assistant I. Incumbents must pass probation and be capable of meeting the proficiency criteria to promote to the full journey-level Judicial Assistant II within twelve (12) months or be terminated or returned to a position allocated to a classification in which the employee has passed probation.
Judicial Assistant II - Two (2) years of equivalent or higher-level experience in another California trial court.
Knowledge of:
- General functions and organization of the judicial system, including the various divisions of the court and the roles and functions of other legal and law enforcement agencies;
- State and local statutes and Rules of Court that govern court operations;
- Courtroom protocol;
- Legal procedures, terminology, forms and documents;
- Calendaring rules and procedures;
- Policies, procedures and rules governing the intake, maintenance, safeguarding and disposal of exhibits;
- General office procedures including recordkeeping and filing;
- State regulations and court policies and procedures regarding jury service, including attendance and empanelment;
- Standard business software and automated case management system for all areas of court operations;
- Regulations and procedures governing the maintenance and disclosure of public records;
- Case and file records research methods and techniques;
- Customer service, proper public contact and telephone etiquette;
- Correct English usage, including spelling, grammar and punctuation;
- Safety policies and safe work practices applicable to the work.
COMPLETING THE APPLICATION
- Resumes will not be accepted in place of the required application or for the responses to the supplemental questions.
- Human Resources will review applications to identify candidates who meet the minimum qualifications; therefore, it is to your benefit to include ALL pertinent work experience. When listing experience, include the employer'sname, dates worked, and experience details.
- The work experience listed should demonstrate that you meet the minimum qualifications and have obtained the skills to perform the duties of this position. Be as detailed as possible.
- Employers listed in responses to the supplemental questions should be included in the work experience section of the application.
SELECTION PROCESS
- Applications will be reviewed to identify candidates who meet the minimum qualifications for this position.
- Candidates' supplemental question responses may be evaluated and ranked. Depending on the number of applications, assessments and/or screening interviews may be conducted.
- Candidates who are successful in step 2 will be placed on the eligible list and may be considered for an interview. Placement on the eligible list does not guarantee an interview or employment.
All candidates will be notified of their status via email at each step of the process. Additional steps in the selection process may include a background check and multiple reference checks.
TESTING
This recruitment will include testing. Candidates will be invited to self-schedule for a test via an email link. The tests will be conducted at the San Bernardino Justice Center (247 W. Third St., San Bernardino). Test dates and times will be:
- March 4, 2024, at 9:00 AM
- March 4, 2024, at 1:00 PM
- March 7, 2024, at 9:00 AM
- March 7, 2024, at 1:00 PM
REASONABLE ACCOMMODATIONS
The Superior Court of California, County of San Bernardino, is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process may contact the Human Resources Department at (909) 521-3700 or via email at careers@sb-court.org. Individuals with hearing and/or speech impairments may also contact the recruiter for the position through the use of the California Relay Service by dialing 711.
The physical and mental demands described in thejob description are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The Superior Court of California, County of San Bernardino is an Equal Opportunity Employer - M/F/D/V.
