Job Title: Legal Administrative Assistant

Location: Melville, NY (On-site)

Employment Type: Full-time

About the Role

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team in Melville, NY. This is a full-time, on-site position supporting attorneys in a fast-paced, high-volume legal environment. The ideal candidate will demonstrate strong judgment, discretion, and the ability to manage multiple priorities effectively.

Key Responsibilities

• Provide executive-level administrative support to attorneys, exercising independent judgment in a high-pressure environment
• Prepare, proofread, and format a wide range of legal documents including pleadings, briefs, discovery materials, responses, and correspondence
• Draft and edit presentations, speech outlines, and legal agreements
• Utilize tools such as Microsoft Word, Excel, PowerPoint, Adobe Acrobat Pro, and Westlaw
• Perform limited transcription of recorded dictation
• Conduct legal research and retrieve cases, statutes, and regulations via Westlaw
• Manage electronic court filings and assist with discovery processes
• Organize and maintain legal files; handle scanning, logging, and distribution of incoming communications
• Communicate professionally with clients, arbitrators, mediators, and opposing counsel via phone and email
• Maintain attorney calendars and dockets, ensuring deadlines are tracked and met
• Coordinate conference registrations, travel, and professional membership renewals

Qualifications

• Strong multitasking abilities with exceptional attention to detail
• Excellent written and verbal communication skills, including grammar and editing proficiency
• Proficiency in legal document preparation and administrative processes
• Ability to work independently and handle confidential information with discretion
• Prior experience in labor and employment law is preferred

Equal Opportunity Employer

We are committed to creating a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate based on race, gender, age, religion, disability, sexual orientation, veteran status, or any other protected characteristic.