Legal Secretary – Chicago

A law firm is seeking an experienced Legal Secretary to provide administrative and legal support to multiple attorneys in a collaborative office environment. This role requires a proactive, highly organized professional who can work independently, anticipate attorney needs, and maintain strict confidentiality while delivering high-quality work and client service.

Key Responsibilities:

• Manage file organization and document production
• Handle e-filing in administrative, state, and federal courts
• Draft, proofread, and edit legal correspondence and documents
• Communicate with clients, courts, and attorneys
• Maintain legal calendars using court rule and calendaring systems
• Coordinate multiple attorney calendars, meetings, and travel arrangements
• Prepare travel and expense reimbursements
• Ensure compliance with court rules and civil procedures

Qualifications:

• High school diploma or GED required; Associate’s or Bachelor’s degree preferred
• 3+ years of experience as a litigation legal secretary, supporting multiple attorneys
• Experience with state and federal court procedures and e-filing
• Proficiency in Microsoft Office, timekeeping systems, and document management systems (e.g., iManage or similar)
• Strong organizational, communication, and time-management skills