Live Event Production Assistant

Build Your Career Behind the Scenes of Live Events

Are you organized, resourceful, and excited about what goes into producing exceptional live events? Do you enjoy working behind the scenes, collaborating with creative teams, and seeing a project come to life?

We are looking for a Production Assistant to join our Production team. This is an exciting entry-level opportunity for someone interested in building a career in live event production, gaining hands-on experience, and learning from an experienced team of Producers and Production Managers.

In this role, you will support the planning, coordination, and execution of live events of all sizes. From helping organize pre-production details and managing schedules to supporting on-site event operations, you'll gain exposure to the many moving parts that bring successful productions to life.

This is primarily an in-office position based in Columbus, Ohio, with opportunities to travel to event locations and participate in on-site production activities.

What You'll Do

Pre-Production and Planning:

- Participate in planning meetings and virtual calls with Producers and internal teams.

- Assist with creating and maintaining production schedules, cue sheets, and show documentation.

- Help coordinate vendors, freelancers, crew, and equipment rental resources.

- Support the preparation and organization of materials needed for upcoming events.

Administrative and Production Coordination:

- Process and track purchase orders, timesheets, and production budget information.

- Maintain organized show files, production documents, and project records.

- Assist with post-event reporting, documentation, and deliverables.

- Learn and utilize Platform for production scheduling and asset tracking.

On-Site Event Support:

- Travel to event locations to assist with production logistics and crew coordination.

- Provide hands-on support with stage management, teleprompter operation, and general production responsibilities.

- Help ensure production schedules and show documentation are maintained throughout the event.

- Assist with collecting event materials, documentation, and post-production deliverables.

Team Collaboration:

- Work closely with Producers, Associate Producers, and Production Managers to support successful event execution.

- Assist with sourcing talent, production crew, vendors, and show-related resources.

- Collaborate across departments to help keep projects organized, on schedule, and moving forward.

What We're Looking For:

We are looking for a proactive, detail-oriented self-starter who enjoys being part of a team and is eager to learn. The right candidate is comfortable balancing administrative responsibilities with hands-on production work and can adapt quickly in a fast-paced, deadline-driven environment.

Qualifications and Skills

- Bachelor's degree or equivalent combination of education and relevant experience.

- Proficiency in Microsoft Word, Excel, and PowerPoint; familiarity with Keynote.

- Strong organizational skills and attention to detail.

- Excellent written and verbal communication skills.

- Ability to manage multiple priorities and meet deadlines.

- A positive, team-oriented attitude with a willingness to take initiative.

- Strong problem-solving skills and the ability to adapt to changing priorities.

- Valid driver's license.

- Ability to obtain a U.S. Passport and medical card, if required.

- Willingness to travel up to 30% and work evenings, nights, and weekends as event schedules require.

- Comfortable working in a collaborative, in-office environment.

What Makes This Opportunity Exciting?

This position is more than an administrative support role. It's an opportunity to learn the business of live event production from the inside out.

You'll work alongside experienced event production professionals, gain exposure to creative and technical disciplines, and develop the organizational and production skills needed to grow within the industry. Whether your interests ultimately lead toward producing, technical production, stage management, or another area of the business, this role provides a strong foundation for your career.

If you're motivated, organized, eager to learn, and excited about being part of the team that brings live events to life, we'd love to hear from you!

Benefits :
Mills James offers a comprehensive benefits package for this full-time position, including:
- Anthem ERC medical and Wellness, Guardian dental, and vision insurance
-401(k) and Roth 401(k) with discretionary company match
-Paid time off and company holidays
-Employee assistance program and wellness resources
-Additional benefits consistent with company policy

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