Position Overview

The Logistics Coordinator is responsible for ensuring seamless coordination of travel, shipping, and equipment logistics to support installation and manufacturing operations. This role requires exceptional attention to detail, communication, and organizational skills to manage multiple moving parts from booking travel for install teams to maintaining accurate warehouse inventory and ensuring all shipments align with project schedules.

Key Responsibilities

Travel & Equipment Coordination

• Arrange all travel logistics for the installation team, including flights, hotels, and rental cars.
• Schedule and reserve equipment rentals (e.g., scissor lifts, boom lifts, or other specialty equipment) for installation projects.
• Prepare and organize hardware kits for install mobilizations, ensuring all necessary materials and fasteners are ready before shipment.

Shipping & Delivery Management

• Schedule and coordinate pickup and delivery of shipping crates, materials, and finished dcor.
• Communicate directly with partners, installation teams, and site contacts to confirm delivery times and access requirements.
• Ensure all logistics documentationincluding manifests, shipping labels, and tracking numbersis accurately recorded and updated in the project management platform.
• Monitor shipment progress and proactively identify or resolve delays or issues.

Warehouse & Inventory Oversight

• Process all incoming deliveries and maintain accurate records of received goods in coordination with warehouse staff.
• Conduct monthly physical inventory counts of raw materials and reconcile discrepancies in system records.
• Collaborate with warehouse and manufacturing teams to maintain organized and accurate material storage areas.

Project & Communication

• Update project management platforms with real-time logistics data, including shipment details, manifests, and tracking information.
• Maintain communication with the Manufacturing Director to report potential roadblocks, delays, or vendor issues affecting project timelines.
• Support process improvements for logistics efficiency and accuracy within the production workflow.

Qualifications

• Experience:2+ years of logistics, supply chain, or operations coordination experience preferred (manufacturing or construction industry experience a plus).
• Skills:
  • Strong organizational and time management skills.
  • Proficient in Microsoft Office Suite (Excel, Outlook, Teams) and project management platforms (e.g., ClickUp, NetSuite, Salesforce, etc.).
  • Excellent written and verbal communication skills.
  • Ability to manage multiple priorities and deadlines in a fast-paced environment.
  • Strong problem-solving and critical-thinking skills.
• Physical Requirements:Must be able to occasionally lift up to 50 lbs and assist with warehouse organization when needed.

Performance Expectations

• Travel bookings and logistics are coordinated with accuracy and timeliness.
• Inventory records are verified and reconciled monthly, with minimal variance.
• Shipments are delivered on schedule with complete and accurate manifests.
• Communication with installers, partners, and leadership is proactive and professional.
• Project management platforms are consistently updated with current logistics data.
• Must be able to operate a forklift and move or load crates for shipment.
• Must be able to lift 50+ lbs