Logistics Coordinator

The Logistics Coordinator’s primary responsibility is the optimization of the logistics function for the designated Company vertical. The position’s responsibilities include overseeing import/export logistics and for ensuring timely delivery to maintain necessary inventory levels. In addition, the Logistics Coordinator focuses on strengthening customer relationships to facilitate the achievement of divisional sales targets.Essential Duties and responsibilities*Internal Relationship Management – Communication with 3rd party service providers and colleagues to facilitate accurate ordersCommunicates with warehouses, customs brokers, and freight contacts when necessaryCommunicates with suppliers for the placement of ordersInteracts with Product Coordinators, Sales and Customer Service on a regular basis, to ensure timely delivery and accurate ordersCommunicates with Customer Service to notify of product arrival/availability and provide them with certificates of analysis and other necessary informationLiaises with the Accounting department for payment and product receiving issuesCommunicates with warehousing services to ensure proper receivingMeets with Management, Product Coordinators and Customer Service for updates on product and supplier InformationPrioritization/Task Management – Prioritizes workload and effectively uses tracking tools to ensure the timely delivery of ordersArranges and tracks domestic warehouse transfers as neededArranges and tracks direct shipments to customers as well as warehouse shipmentsArranges freight; correspondences with brokers and shipping lines to track shipments and help ensure on-time deliveryERP/System Control– Ensures data integrity in ERP system, and with supplier communicationsEnters, updates, and receives orders in the ERP SystemProcesses warehouse and intercompany transfersProblem Solving/Continuous Improvement – Problem solves when issues arise, and strives to implement continuous improvementRequests, addresses and follows up with non-conformance issues (NCRs) where applicable, such as credits, using proper protocolsUses problem solving skills and knowledge of the logistics function to provide updates to necessary departmentsDocumentation Management– Ensures accuracy in reviewing and creating product documentation and acts on discrepanciesUtilizes training to compare certificates of analysis, to product specification sheets for approvalObtains and checks Certificate of Origin documents where applicable for qualifying productsAdheres to Hazardous Materials, SDS, and Transportation of Dangerous Goods guidelines to ensure correct documentation and labellingAccountable for obtaining required paperwork (Original Bill of Lading, Packing List, Standard Invoice, etc.)Arranges for blind and double- blind shipments where applicable; creates necessary documents such as manual bills of lading and packing slips.OtherSupport and lead by example, Barentz’ culture, strategies, pillars, and fundamentalsParticipate in ongoing personal development opportunitiesPerform other duties as requestedQualificationsEducation: Minimum of a High School Diploma, Bachelor’s degree preferred, High School DiplomaExperience: 2-4 years of previous experience in Logistics requiredSpecial training may be required to ensure product hazards are identified and risk of exposure is mitigatedSystems: Knowledge of ERP systems is preferred, but not mandatory; Software knowledge of Microsoft Office including Outlook, Word, Excel and Power PointLead by example Barentz’s culture and valuesDemonstrated exceptional organizational, presentation, negotiation, interpersonal and communication skillsMust be self-motivated, high energy, engaging, positive and solutions focusedEffective and ability to adapt communication style to the audience as neededAbility and desire to work in a team environment requiredMust be able to effectively prioritize work assignments for self and othersAct legally and ethically in all professional relationships in adherence with Barentz’ culture, values and fundamentals