Logistics & Fleet Manager

SUMMARY 

The Logistics & Company Fleet Manager is responsible for overseeing the daily operations, safety, maintenance, utilization, and lifecycle management of the company's fleet of approximately 300 vehicles. This position also leads a team of 7-10 Route Truck Drivers and is accountable for transportation logistics, fleet compliance, vehicle replacement planning, vendor management, and cost control.

The ideal candidate will ensure vehicles are safe, reliable, and available to support business operations while maximizing fleet efficiency and minimizing operational downtime and costs.

ESSENTIAL DUTIES include the following. Other duties may be assigned.

Fleet Management

• Oversee the maintenance, repair, and overall condition of the company's fleet of approximately 250-300 vehicles.
• Develop and manage preventive maintenance schedules to maximize vehicle uptime and reliability.
• Monitor vehicle inspections, registration renewals, licensing, permits, and compliance requirements.
• Coordinate repairs with internal service departments and external vendors.
• Evaluate fleet performance, utilization, fuel consumption, repair costs, and vehicle replacement needs.
• Maintain accurate fleet records, including maintenance history, warranties, registrations, and asset inventories.
• Investigate vehicle incidents, accidents, and damage claims and coordinate corrective actions.
• Ensure fleet operations comply with all federal, state, local, DOT, and company safety regulations.

Fleet Acquisition & Disposal

• Develop and manage the company's annual fleet replacement strategy and budget.
• Research, evaluate, and procure replacement vehicles based on operational needs and cost-effectiveness.
• Negotiate pricing and specifications with manufacturers, dealerships, upfitters, and vendors.
• Coordinate vehicle upfitting, equipment installation, branding, and deployment.
• Manage the sale, auction, trade-in, or disposal of retired fleet assets to maximize return on investment.
• Monitor vehicle market trends and lifecycle costs to support strategic purchasing decisions.

Logistics & Transportation Management

• Supervise and support 7-10 Route Truck Drivers.
• Manage route planning and transportation schedules to ensure timely deliveries and efficient operations.
• Monitor route performance, driver productivity, and on-time service metrics.
• Assign work schedules and coordinate driver coverage for vacations, absences, and business demands.
• Identify opportunities to improve transportation efficiency and reduce operating costs.
• Analyze operational data and recommend process improvements to increase productivity.
• Maintain and monitor relationships with outside transportation resources, including PACCAR parts distribution facilities and transportation companies.

Budgeting & Cost Management

• Develop and manage fleet and logistics budgets.
• Monitor expenses related to fuel, maintenance, repairs, licensing, insurance, and vehicle acquisition.
• Identify and implement cost-saving initiatives while maintaining operational effectiveness.
• Prepare periodic reports on fleet performance, operational metrics, and budget performance.

CORE COMPETENCIES

• Demonstrates sound judgment and decision-making. 
• Takes ownership of operational challenges and drives solutions. 
• Builds strong working relationships across multiple departments and locations. 
• Effectively prioritizes competing demands in a fast-paced environment. 
• Maintains a high level of integrity, professionalism, and accountability. 
• Adapts quickly to changing business needs and operational requirements. 
• Utilizes data and analytics to support recommendations and business decisions. 
• Leads by example and