SUMMARY

The Marketing Coordinators primary responsibility is to develop strategic proposals and marketing materials that communicate the firms services and brand to potential clients, professional organizations, and industry partners. Working closely with Senior Leadership, they will organize, coordinate and support all aspects of marketing efforts.

Please include a portfolio with your application; only candidates with submitted portfolios will be considered.

RESPONSIBILITIES

Prepare or assemble written and visual information for client presentations

Maintain scheduling and tracking systems for individual pursuit and proposal elements and status

Assist in developing pursuit plans and client outreach activities ahead of RFP release

Help to produce thoughtful, high-impact, and engaging SOQs/proposals, including editing and graphics; prepare for digital and/or print reproduction

Identify and monitor SOQ/proposal criteria, ensure response is fully compliant

Work closely with our technical staff and leadership to create compelling messages.

Handle production and arrange for on-time delivery of SOQs/proposals

Maintain scheduling and tracking systems for individual pursuit and proposal elements

Gather content from team and consultants as needed

Track pre-submittal meeting schedules and attendees, identify decision-makers

Record and distribute notes from pre-submittal and public sector meetings

Maintain systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior proposals, boilerplate, visuals, and mailing lists

Ensure compliance with copyright laws and photographer usage rights

Identify images related to content

Contribute to CRM maintenance and data entry related to clients, consultants, personnel, and mailing lists; maintain content library, including prior proposals, boilerplates, and visuals

Gather research data related to clients; competitors; past, current, and prospective markets; and relevant corporate experience

Other duties as assigned.

EDUCATION/EXPERIENCE

Associates or Bachelors degree in marketing, communications, journalism, public relations, preferred

2-5 years of overall marketing experience, required; 1-3 years in AEC or professional services, preferred

Proficient with Microsoft Office, Adobe Creative Suite, InDesign, or other similar programs.

Detail-oriented and organized, with exceptional prioritization and problem-solving skills.

Excellent creative writing and verbal communication

Skilled in collaborating with diverse personalities and management across locations

Must thrive working in a deadline-driven environment.

Ability to meet graphic standards and produce effective promotional materials

Broad knowledge of marketing strategy, business development, and the AEC industry

Experience developing content for new market sectors, service lines or start-ups a plus

Writing or Communications background a plus

PHYSICAL REQUIREMENTS

Ability to sit for extended periods of time at a desk and work on a computer.

Ability to occasionally stand, walk, reach, bend, or lift objects up to 15 pounds (e.g., files, office supplies).

Manual dexterity to operate standard office equipment, including computers, phones, printers, and scanners.

Visual ability to read documents, spreadsheets, and computer screens.

Ability to communicate clearly and effectively in person, over the phone, and via digital platforms.

Ability to occasionally travel to other offices (e.g., internal meetings or trainings).