Position Details
MCSO Purchasing and Contracts Supervisor Apply
Current employees: Please apply through the employee portal to be considered for this opportunity.
Pay Range:
$81,088.00 - $124,272.27 Annual Department:
Sheriff Job Type:
Regular Non-Represented Exemption Status:
United States of America (Exempt) Closing Date (Open Until Filled if No Date Specified):
February 15, 2024 The Opportunity:
Overview
Do you have experience providing supervision and/or leadership for professional staff? Are you a purchasing/contracts professional who is community focused? If you answered yes to these questions than this opportunity is for you.
We are hiring a Purchasing and Contracts Supervisor to provide advanced level purchasing and contract technical support to all divisions in the Multnomah County Sheriffs Office (MCSO): Executive, Business Services, Corrections Facilities, Agency Services, and Law Enforcement. You will lead the development and implementation of new procurements and contracting processes and tools to enhance MCSOs capacity to source, procure, negotiate, contract, administer, and monitor a large volume of procurements and contracts.
At MCSO we are dedicated to fostering an environment of safety, trust, and belonging for our employees and the diverse community that we serve. MCSO values the importance of serving all people with dignity and respect to support a safe and thriving community for everyone.
To learn more about our agency, please watch our video:
Join Our Team
Our ideal candidate is a leader who is customer service-oriented, who possesses excellent communication skills, empathy, and a proactive attitude, ensuring a positive and seamless experience for our customers.
Your primary responsibilities would include:
- Develop and oversee processes and procedures for the assignment of work activities, projects, and programs; monitors workflow; reviews and evaluates work products, methods and procedures; with the review and approval of the MCSO Finance Manager, implements needed work processes, automation improvements and methods for improving and sustaining quality customer service.
- Assist in the development and administration of the Purchasing & Contracts budget; participate in forecasting additional funds for staffing and resources; prepare various financial and management reports on purchasing and contracts operations and activities.
- Participate in the development of rules, policies and procedures and provide staff with feedback on new countywide issues and projects.
- Respond to and resolve confidential and sensitive inquiries related to staffing, purchasing, and contracts; investigate complaints and recommend corrective action as necessary.
- Manage the development of specifications for quotes, intermediate proposals and formal bid process as requested by MCSO staff. Mentor and coach staff on the laws and regulations applicable to County bidding and purchasing operations.
- Develop and maintain strong collaborative relationships with Central Purchasing, County Legal and other departments to deliver effective and efficient services with low risk and high levels of compliance to the County.
- Manage the creation of purchase orders from the County's financial and purchasing systems, market research for products or services to provide information to MCSO customers and be able to make informed decisions for purchases.
- Perform other duties as assigned.
To Qualify:
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.
Minimum Qualifications/Transferable Skills*:
- A Bachelors degree from an accredited college or university. Additional qualifying experience may be considered as a substitute for education on a year for year basis.
- Three (3) years of progressively responsible purchasing or contract management experience is required. Including, at least one (1) year of supervision or leadership responsibilities.
- Must pass a thorough background investigation which includes, but is not limited to, a review of applicants criminal, civil, driving, credit, military, educational, and employment history.
Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.
- Additional licensure or certification such as NIGP Certified Procurement Professional (NIGP-CPP), Certified Public Procurement Officer (CPPO), or Certified Professional Public Buyer (CPPB).
- Excellent interpersonal communication and customer service skills.
- Experience working for a government agency or in a public sector environment.
- Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.
Screening and Evaluation
The Application Packet:
- A completed online application. Explain all related experience (paid or unpaid) and training in the education and work experience sections of the application.
- Responses to any and all electronic questionnaires sent to you after submitting your online application. Applications with unfinished questionnaires will be considered incomplete and will be inactivated from the process.
- Note: if you are interested in requesting veterans preference, please be prepared to submit your DD214 and veteran disability verification forms electronically when specifically requested during the online application process.
Note: Please contact the recruiter as soon as possible if you experience complications when applying. The application should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough, as these materials will determine your eligibility to advance in this recruitment process.
After You Apply:
- Log in to your Workday account before the job posting closes to see if you have any pending tasks or actions to complete. These can be found under the My Applications section. You must complete these tasks or actions before the job posting closes.
- Check both your email and Workday account for updates regarding this recruitment.
- Internal Candidates: After you have hit submit on your application, check your Workday inbox, and complete the Veterans Preference Questionnaire prior to application deadline (if you dont complete this questionnaire your application is not complete and will not be received).
The Selection Process: For details about how we typically screen applications, review our
overview of the selection process
page. We expect to evaluate candidates for this recruitment as follows: - Initial review of minimum qualifications.
- Virtual Panel Interview.
- Consideration of top candidates.
- Background check and reference checks: All finalists must pass a thorough background investigation which includes, but is not limited to, a review of the applicants criminal, civil, driving, credit, military, educational, and employment history.
Additional Information:
Only apply once for this opportunity. This recruitment may be used to fill full-time, part-time, temporary, limited-duration, and on-call positions.
Salary: $81,088.00- $124,272.27 annually
Type of Position: Salary, Non-Represented, Exempt.
Location: You will work onsite at the Columbia Gorge Corporate Center, 2955 NE 172nd Place, Gresham, OR 97230.
Schedule: Positions are full-time (40 hours per week, 8-hour shifts). The work schedule is Monday-Friday, with flexible work hours. During the initial training period you will work 7:00 AM- 3:30 PM. Due to business needs, this position is in-person with ad-hoc telework after a training period has been completed (telework is infrequent/occasional on a case-by-case basis). All employees must reside in Oregon or Washington. This requirement is due to payroll & taxes, as well as workers compensation insurance and liability issues. Schedule details will be determined with the manager.
Benefits: Multnomah County offers a generous benefits package. For more information about our benefit offerings, please click on the following link:
https://multco.us/benefits/new-employee-benefits
Serving the Public, Even During Disasters
Every day, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the
Disaster Service Worker Information
page. Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The
EEO Know Your Rights poster
is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals. Veterans Preference: Under Oregon Law, qualifying veterans may apply for veterans preference. Review our
veterans preference page
for details about eligibility and how to apply. Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
Questions?
Recruiter:
KELSEY RUDEEN Email:
kelsey.rudeen@mcso.us Phone:
+1 (503) 5226896 Application information may be used throughout the entire selection process. This process is subject to change without notice.
Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.
Job Profile:
9335 - Finance Supervisoryes
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