12-month contract with potential extension or permancySchedule: 35 hours per weekIntroductionWe are seeking a Medical Affairs Operations Coordinator (Project Coordinator I) to support the effective planning, execution, and governance of Medical Affairs activities in Canada. This role provides a critical operational link between internal Medical Affairs teams, cross‑functional partners, external service providers, and healthcare professionals to ensure medical projects are delivered on time, within budget, and in compliance with regulatory and internal standards.The ideal candidate is highly organized, self‑directed, collaborative, and experienced in coordinating medical communication initiatives in a regulated pharmaceutical or healthcare environment.ResponsibilitiesMedical Operations & Project CoordinationProvide autonomous project management support for Medical Communication projects, including advisory boards, symposia, round‑table discussions, videos, medical booths, and disease awareness initiativesCoordinate day‑to‑day medical operations, ensuring timelines, deliverables, and compliance requirements are metTrack project status and prepare regular updates and reports for affiliate leadershipSupport localization, review, and approval of global and local medical materials through Veeva VaultSupport approval of tier‑1, lower‑complexity promotional materials as requiredManage Microsoft Teams calendars, meetings, logistics, and travel coordination for Medical Affairs activitiesStakeholder & Vendor ManagementAct as a key point of contact between internal stakeholders, KOLs, healthcare professionals, and third‑party vendorsLiaise with external agencies (medical education, AV, production vendors) for development and execution of materials and eventsCommunicate clearly and professionally with all stakeholders to ensure alignment and timely deliveryTechnology & SystemsUtilize and maintain systems including Veeva Vault, Veeva CRM, SAP, and Microsoft Office toolsLeverage approved AI and digital tools to improve workflow efficiency, timelines, and operational effectivenessCross‑Functional CollaborationCollaborate with Medical, Marketing, Clinical Operations, and other internal teams to support delivery of Medical Affairs initiativesFacilitate smooth information flow between functions to optimize project executionBudget, Finance & ComplianceAssist with development, tracking, and management of budgets related to third‑party providersAct as a subject‑matter resource for financial documentation supporting internal audits or regulatory inspectionsIdentify opportunities to improve operational efficiency and cost effectivenessEnsure all activities comply with healthcare regulations, IMC requirements, ABPI standards, and internal SOPsContinuous ImprovementSupport ongoing process improvement initiatives across Medical Affairs operationsProvide general operational support to the Medical Affairs team as requiredRequirementsBachelor’s degree in a science discipline (e.g., Biology, Chemistry, Pharmacy, Nursing, or related field) from a Canadian or internationally accredited university requiredOther degrees may be considered with relevant experience in a pharmaceutical or healthcare settingProject Management certification or formal PM experience is an assetProficient in MS Office (Word, Excel, PowerPoint, Outlook, SharePoint)Experience with Veeva Vault strongly preferred; exposure to Veeva CRM and SAP is an assetComfortable working in digital, systems‑driven environmentsStrong ability to plan, prioritize, and solve problems with an open‑minded and proactive approachHighly collaborative and team‑oriented, with the ability to build and maintain relationships across functionsExcellent written and verbal communication skills in English, including presentation skillsStrong organizational and project coordination skills with proven ability to meet deadlinesAble to work independently with minimal supervision and exercise sound judgmentDemonstrated commitment to compliance, scientific integrity, and quality standardsAbility to understand pharmaceutical, medical, and regulatory terminologyProject management experience or exposure is desirableWhat We OfferWhy apply through Brunel? Finding the next step in your career can be a full-time job in itself. We manage the process for you: from submitting your resume to coordinating interviews to extending offers and assisting with on-boarding. We’ll get you going while you get on with the job.About UsBrunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Over 45 years, we’ve created a global network of interesting clients and talented individuals working together through a vast array of services.