Medical Records ClerkRiverside Miller Healthcare is seeking a dedicated and organized Medical Records Clerk to join our healthcare team in Kankakee, Illinois. This individual will play a crucial role in managing patient records and ensuring that all medical documentation is accurately maintained, secure, and accessible in compliance with healthcare regulations. This role also involves planning, purchasing, receiving, storing, distributing, and tracking all supplies and equipment for the clinical department. This role ensures cost-effective purchasing practices, accurate inventory control, vendor compliance, and adherence to federal and Illinois SNF regulations. The ideal candidate will be detail-oriented, proficient with medical record systems, and committed to maintaining confidentiality and accuracy in all aspects of record-keeping.Essential Job Duties:Manage and maintain medical records: Organize, file, and retrieve patient medical records, ensuring they are up-to-date and accurate.Data entry: Input patient information, diagnosis, treatment, and care details into the electronic health record (EHR) system with precision.Confidentiality and compliance: Adhere to HIPAA and other regulatory requirements to maintain patient privacy and confidentiality at all times.Record retrieval and distribution: Provide requested medical records to authorized healthcare providers, staff, and patients in a timely and efficient manner.File system management: Ensure the physical and digital filing systems are organized, complete, and compliant with healthcare standards and regulations.Document processing: Prepare, process, and upload medical records for audits, insurance claims, and patient inquiries.Record disposal: Assist in the proper destruction of outdated or no longer needed patient records in accordance with company policies and legal requirements.Communication: Coordinate with healthcare providers, patients, and administrative staff regarding record requests or discrepancies.Resolve order discrepancies, backorders, credits, and returns.Develop and maintain par levelsRotate stock, label storage areas, and minimize product expiration and waste.Track high-cost and high-use items (e.g., wound care, incontinence, enteral supplies).Implement systems to prevent loss, diversion, or misuse.Verify packing slips and invoices against purchase orders.Deliver and restock supplies to designated units and storage areas.Maintain clean, organized supply rooms.Monitor supply spend against budget.Prepare monthly utilization and variance reports.Follow CMS regulations, IDPH requirements, and facility policies.Maintain documentation for recall notices and product tracking.Ensure medical supplies are stored appropriately (temperature, humidity, security).Support emergency preparedness inventory (PPE, generators, disaster supplies).Participate in QAPI, infection prevention, and safety committees as requested.Train unit staff on proper supply request and storage processes.Nonessential Tasks:Assist with administrative tasks such as answering phones, scheduling, or general office duties when needed.Participate in team meetings to provide input on office procedures or record-keeping systems.Provide assistance to other departments or teams within Riverside Miller Healthcare as needed.ResponsibilitiesRequired Education and LicensureHigh school diploma or equivalentPreferred EducationAn associate's degree or higher in health information management, medical office administration, or related field is preferred.Certification as a Medical Records Technician (CMRT) or similar credential is preferred, but not required.Preferred ExperiencePrevious experience working with medical records or in a healthcare setting is highly desirable. Experience with Point Click Care systems is a plus.This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.Our Commitment to You:Riverside Healthcare offers a comprehensive suite of Total Rewards: benefits and nationally rated employee well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more so your journey at and away from work is remarkable. Our Total Rewards package includes:CompensationBase compensation within the position's pay range based on factors such as qualifications, skills, relevant experience, and/or trainingPremium pay such as shift differential, on-callOpportunity for annual increases based on performanceBenefits -.5 to 1.0 FTEPaid Time Off programsHealth and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term DisabilityHealth Savings and Flexible Spending Accounts for eligible health care and dependent care expensesDefined contribution retirement plans with employer match and other financial wellness programsEducational Assistance ProgramBenefits -.001 to.49 FTE:Paid Leave Hours accrued as you workRequired ExperienceStrong organizational and multitasking abilities.Proficient in Microsoft Office Suite and EHR software.Attention to detail with an emphasis on accuracy and confidentiality.Excellent communication skills, both written and verbal.Knowledge of HIPAA regulations and healthcare privacy laws is essentialAbility to work independently as well as part of a team.Employee Health and Safety RequirementsExposure/Sensory Requirements:Exposure to Chemicals: Limited, refer to the MSDS manual for handling any chemicals encountered.Video Display Terminals: Extensive exposure; frequent use of computer screens.Blood and Body Fluids: Limited potential; minimal direct contact with residents.TB or Airborne Pathogens: Limited potential; work is occasionally performed in areas with potential exposure.OSHA Compliance: All employees must adhere to OSHA regulations, including maintaining a safe workspace, proper ergonomics, and utilizing personal protective equipment (PPE) when necessary. Compliance with bloodborne pathogens standards, proper chemical handling, and exposure control is mandatory.Sensory Requirements:Speech: Essential for presentations, training sessions, telephone communication, facilitating meetings, and interacting with residents, families, and visitors.Vision: Required for reading memos, literature, and computer entry, ensuring accurate documentation and communication.Smell: Useful for identifying the presence of electrical or fire safety hazards.Hearing: Necessary for telephone communication, attending meetings, responding to alarms, and listening to employee concerns and emergency procedures.Touch: Required for writing, computer entry, and filing, ensuring accurate and efficient completion of tasks.Activity/Lifting Requirements:Physical Activity Distribution During a Normal Workday:Sitting: 50%Twisting: 4%Standing: 17%Crawling: 0%Walking: 17%Kneeling: 2%Lifting: 2%Driving: 0%Squatting: 2%Climbing: 0%Bending: 5%Reaching Above Shoulders: 1%Lifting Requirements:Up to 10 lbs: OccasionallyUp to 20 lbs: OccasionallyUp to 35 lbs: OccasionallyUp to 50 lbs: Not requiredUp to 75 lbs: Not requiredUp to 100 lbs: Not requiredOver 100 lbs: Not requiredLifting and Carrying Requirements: