Job Title: Shipping Assistant

Department: Shipping & Receiving

Reports To: Shipping Supervisor / Logistics Manager

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Position Summary

The Shipping Assistant plays a critical role in supporting the shipping and receiving department by handling routine clerical and administrative tasks. This position ensures accurate documentation, timely data entry, and smooth scheduling, allowing senior shipping staff to focus on leadership, process improvement, and operational efficiency.

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Key Responsibilities

• Invoice Management

o Collect, scan, and enter invoices into the digital database.

o Ensure accuracy and completeness of records.

• SQF Documentation

o Collect and organize SQF paperwork for submission.

o Record and correct errors as needed.

• Appointment Scheduling

o Enter incoming Bills of Lading (BOLs) into Appointment Plus.

o Generate and distribute on-time vendor reports.

• Tracking & Reporting

o Record trucker scanning data and monitor scan compliance.

o Report missed receiving scans promptly.

• Preventive Maintenance Tracking

o Maintain logs for forklifts, lifts, dock doors, and locks.

o Create and manage both physical and digital filing systems.

• Material Inventory Counts

o Track and report counts for stretch wrap, pallets, banding materials, airbags, straps, and office supplies.

JOB LOCATION: Franksville, WI

SHIFT: Mid-shift 10:00 am-6:00 pm (must be flexible)

SALARY: $20.00/HR

JOB TYPE: Temp-To-Hire

Requirements

• High school diploma or equivalent

• Strong attention to detail and organizational skills.

• Proficiency in data entry and basic computer applications (Microsoft Office, scheduling software).

• Ability to work independently and manage multiple tasks in a fast-paced environment.

• Prior experience in shipping/receiving or logistics is a plus.

Benefits

To be discussed at time of hire

We are an equal opportunity employer