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OBLIGATION & INVOICING MANAGER

  • ... State of Illinois
  • ... Springfield, Illinois, United States
  • ... Full time
  • ... Salary: 5901 per month
  • Posted on: May 26, 2024

OBLIGATION & INVOICING MANAGER   

JOB TITLE:

OBLIGATION & INVOICING MANAGER

JOB TYPE:

Contract

JOB LOCATION:

Springfield Illinois United States

No

JOB DESCRIPTION:

Full job description

Title - EXECUTIVE II

Agency : Department of Children and Family Services
Closing Date/Time: 06/06/2024
Salary: $5901 - $8825 (Anticipating Starting Salary is $5901/month)
Job Type: Salaried
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062

PUC: 90682986

DIVPIN: 203798


This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.


All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Please attach your resume, official transcripts, licenses, along with any other supporting documents. This can be uploaded to MY DOCUMENTS section of your application. This is HIGHLY recommended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.


Posting Identification Number 37285

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Obligation and Invoicing Manager. Under direction, this position will plan, organize, execute, and control all aspects of the contract obligation process with the Illinois Comptroller for contracts managed by the DCFS Office of Procurement. The position will resolve any conversion or Illinois Comptroller issues and ensure that the contract is in payable status. This position will also monitor Deputy meetings and fiscal year spend plan for contracts managed by the Office of Procurement. Additionally, the position will request, track, and monitor on all aspects of the invoicing process from order completion through Illinois Comptroller warrant issuance for all purchase orders and contracts managed by the Office of Procurement. This position is a great opportunity for someone who is detail oriented and dedicated to ensuring the effective and appropriate implementation of agency procurement processes. DCFS offers a competitive salary plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills, leadership capabilities, and the ability to multi-task. We invite all qualified applicants to apply to join our innovative team to help make a difference in the lives of children and families.

Job Responsibilites

1. Serves as Obligation and Invoicing Manager, plans, organizes, executes, and controls all aspects of the contract obligation process with the Illinois Comptroller for contracts managed by the DCFS Office of Procurement, including all amendments and the re-establishment of multi-year contracts

2. Attends and monitors Deputy meeting and fiscal year spend plan for all contracts managed by the Office of Procurement

3. Performs Contract Manager role for all contracts managed by the Office of Procurement by continuously monitoring and reporting on contract usage, spending, and availability of funds

4. Interacts with vendors, third-party shippers, end users, Business Managers, and warehouse and facilities staff as applicable to request, track, file, process, and report on all delivery confirmations to ensure a three-way match between order, delivery confirmation, and invoice

5. Requests, routes, tracks, processes, continuously monitors, and reports on all aspects of the invoicing process from order completion through Illinois Comptroller warrant issuance for all purchase orders and contracts managed by the Office of Procurement

6. Performs other special projects for the Office of Procurement or other business units as needed, including but not limited to drafting, requesting, tracking, and processing additional documentation, approvals, or any other aspect or requirement of the procurement and invoicing processes

7. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with coursework in business or public administration

2. Requires two years of responsible administrative experience in a public or business organization.

Specialized Skills

Of the previously noted two years of experience, requires that the experience include managing or monitoring standard contract or purchase order documents; requires one year of relevant budget and finance-related experience managing or processing invoices and one year of experience working in a mainframe accounting system

Preferred Qualifications

1. 2 years of professional experience managing or monitoring standard contract or purchase order documents for a public or business organization

2. 1 year of relevant budget and finance-related experience managing or processing invoices in a public or business organization

3. 1 year of experience working in a mainframe accounting system in a public or business organization

4. 2 years of professional experience in a public or business organization utilizing effective organizational, analytical, and written/oral communication skills

5. 2 years of professional experience in a public or business organization utilizing the ability to develop, install, and evaluate new and revised methods, procedures, and performance standards

6. 2 years of experience in a public or business organization utilizing computer skills, particularly in Excel and other Microsoft Office products (Outlook and Word)

Conditions of Employment

1. Requires the ability to pass a background check

About the Agency

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus

Work Hours: Monday - Friday 08:30am to 5:00pm
Work Location: 406 E Monroe St, Springfield, Illinois, 62701

Supervisor: Vacant
Agency Contact:

Fisayo Oyadeyi

Email: Fisayo.Oyadeyi@illinois.gov

Posting Group: Fiscal, Finance & Procurement; Social Services


This position DOES contain Specialized Skills (as that term is used in CBAs).


APPLICATION INSTRUCTIONS

Use the Apply button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the View Profile link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com click Application Procedures in the footer of every page of the website.


The main form of communication will be through email. Please check your junk mail, spam, or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

Position Details

POSTED:

May 26, 2024

EMPLOYMENT:

Full-time

SALARY:

5901 per month

SNAPRECRUIT ID:

S-1717185471-93aef6e867b7ed47058e62259090f221

LOCATION:

Illinois United States

CITY:

Springfield

Job Origin:

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Full job description

Title - EXECUTIVE II

Agency : Department of Children and Family Services
Closing Date/Time: 06/06/2024
Salary: $5901 - $8825 (Anticipating Starting Salary is $5901/month)
Job Type: Salaried
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062

PUC: 90682986

DIVPIN: 203798


This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.


All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Please attach your resume, official transcripts, licenses, along with any other supporting documents. This can be uploaded to MY DOCUMENTS section of your application. This is HIGHLY recommended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.


Posting Identification Number 37285

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Obligation and Invoicing Manager. Under direction, this position will plan, organize, execute, and control all aspects of the contract obligation process with the Illinois Comptroller for contracts managed by the DCFS Office of Procurement. The position will resolve any conversion or Illinois Comptroller issues and ensure that the contract is in payable status. This position will also monitor Deputy meetings and fiscal year spend plan for contracts managed by the Office of Procurement. Additionally, the position will request, track, and monitor on all aspects of the invoicing process from order completion through Illinois Comptroller warrant issuance for all purchase orders and contracts managed by the Office of Procurement. This position is a great opportunity for someone who is detail oriented and dedicated to ensuring the effective and appropriate implementation of agency procurement processes. DCFS offers a competitive salary plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills, leadership capabilities, and the ability to multi-task. We invite all qualified applicants to apply to join our innovative team to help make a difference in the lives of children and families.

Job Responsibilites

1. Serves as Obligation and Invoicing Manager, plans, organizes, executes, and controls all aspects of the contract obligation process with the Illinois Comptroller for contracts managed by the DCFS Office of Procurement, including all amendments and the re-establishment of multi-year contracts

2. Attends and monitors Deputy meeting and fiscal year spend plan for all contracts managed by the Office of Procurement

3. Performs Contract Manager role for all contracts managed by the Office of Procurement by continuously monitoring and reporting on contract usage, spending, and availability of funds

4. Interacts with vendors, third-party shippers, end users, Business Managers, and warehouse and facilities staff as applicable to request, track, file, process, and report on all delivery confirmations to ensure a three-way match between order, delivery confirmation, and invoice

5. Requests, routes, tracks, processes, continuously monitors, and reports on all aspects of the invoicing process from order completion through Illinois Comptroller warrant issuance for all purchase orders and contracts managed by the Office of Procurement

6. Performs other special projects for the Office of Procurement or other business units as needed, including but not limited to drafting, requesting, tracking, and processing additional documentation, approvals, or any other aspect or requirement of the procurement and invoicing processes

7. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with coursework in business or public administration

2. Requires two years of responsible administrative experience in a public or business organization.

Specialized Skills

Of the previously noted two years of experience, requires that the experience include managing or monitoring standard contract or purchase order documents; requires one year of relevant budget and finance-related experience managing or processing invoices and one year of experience working in a mainframe accounting system

Preferred Qualifications

1. 2 years of professional experience managing or monitoring standard contract or purchase order documents for a public or business organization

2. 1 year of relevant budget and finance-related experience managing or processing invoices in a public or business organization

3. 1 year of experience working in a mainframe accounting system in a public or business organization

4. 2 years of professional experience in a public or business organization utilizing effective organizational, analytical, and written/oral communication skills

5. 2 years of professional experience in a public or business organization utilizing the ability to develop, install, and evaluate new and revised methods, procedures, and performance standards

6. 2 years of experience in a public or business organization utilizing computer skills, particularly in Excel and other Microsoft Office products (Outlook and Word)

Conditions of Employment

1. Requires the ability to pass a background check

About the Agency

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus

Work Hours: Monday - Friday 08:30am to 5:00pm
Work Location: 406 E Monroe St, Springfield, Illinois, 62701

Supervisor: Vacant
Agency Contact:

Fisayo Oyadeyi

Email: Fisayo.Oyadeyi@illinois.gov

Posting Group: Fiscal, Finance & Procurement; Social Services


This position DOES contain Specialized Skills (as that term is used in CBAs).


APPLICATION INSTRUCTIONS

Use the Apply button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the View Profile link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com click Application Procedures in the footer of every page of the website.


The main form of communication will be through email. Please check your junk mail, spam, or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

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