Job Title: Office Administrator/Executive Assistant

Location: Dawson IL

Employment Type: Full-time (Hybrid)

Job Description:

Habitat for Humanity of the Chesapeake is seeking an experienced Office Administrator/Executive Assistant to assist with daily office operations and provide executive-level support to the chief officers. The role requires professionalism, confidentiality, and high-level customer service. The Office Administrator/Executive Assistant will handle administrative tasks for the office, including managing office supplies, scheduling meetings, travel arrangements, communication with Board members, and supporting the CEO's office.

Responsibilities:

• Office Administration: Manage office supplies, equipment, and facilities; process incoming and outgoing mail, including donations and mortgage receivables; greet visitors and answer phone inquiries.
• Executive Support: Coordinate CEO's internal and external schedules, book meetings, and make travel arrangements. Assist with timesheet submissions and monthly report preparation.
• Board of Directors Support: Serve as liaison for the Board, schedule meetings, prepare agendas and minutes, and maintain records.
• Document Management: Prepare, transcribe, and distribute meeting materials and other documents; maintain confidential physical and electronic files.
• Notary Services: Perform Notary services and coordinate document execution.
• Safety: Ensure safe work practices and adherence to safety policies at all locations and events.

Qualifications:

• Education: Associate's degree or equivalent experience.
• Experience: 3+ years of administrative support in a fast-paced office setting, with experience working with senior executives.
• Skills: Proficiency in Microsoft Office, experience with managing complex executive calendars, attention to detail, and excellent organizational skills.
• Additional: Ability to work independently, handle changing priorities, and manage multiple tasks effectively.