Company Description

Talent Right is dedicated to connecting talented individuals with their next career opportunity. With over 15 years of experience in the staffing industry, we have built an extensive network of employers and job seekers. Based in the greater Seattle area, we collaborate with a wide range of clients to match them with top talent. Our mission is to provide exceptional opportunities that support career growth and success.

Job description:

We are seeking a dynamic and organized Office Assistant/Receptionist to join our team! This vital role ensures the smooth operation of daily office activities and provides exceptional support to clients, visitors, and staff. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. Your positive attitude and proactive approach will help create a welcoming environment while managing administrative tasks efficiently. This paid position offers an exciting opportunity to develop your office management skills and contribute to a professional, fast-paced workplace.

Duties

• Greet visitors warmly and professionally, directing them appropriately
• Manage multi-line phone systems, answer inquiries, and transfer calls with excellent phone etiquette
• Maintain organized filing systems, including digital files using and Microsoft Office tools
• Perform data entry, proofread documents, and handle clerical tasks such as photocopying and scanning
• Schedule appointments, manage calendars, and coordinate meetings for staff or clients
• Assist with bookkeeping tasks using Quick Base CRM and QuickBooks and support basic office management functions
• Support customer service efforts by providing timely assistance and support via phone or in person

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) applications
• Familiarity with QuickBooks for basic bookkeeping and financial record-keeping
• Excellent verbal and written communication skills; bilingual abilities are a plus
• Strong time management skills with the ability to prioritize tasks effectively
• Experience handling multi-line phone systems and practicing professional phone etiquette
• Demonstrated ability to manage calendar scheduling, data entry, filing, and proofreading tasks efficiently
• Ability to maintain confidentiality and handle sensitive information discreetly
• Bilingual a plus

Join us in creating a welcoming environment where organization meets exceptional customer support! This role is perfect for motivated individuals eager to grow their administrative expertise while making a meaningful impact every day.

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Work Location: In person