Position: Office Clerk

Duration: 6-7+ months

Location: Berwick, PA 18603

Pay: $18.70/hour

Shift: 1st Shift

Job Description:

This position consists primarily of performing functions related to the Accounting Office tasks, as assigned by the Office Manager, in accordance with company policies and procedures.

Qualifications:

Adherence to company On-Time Attendance Policy

Ability to answer and transfer calls, in a timely and professional manner

Good verbal and written communication skills

Ability to follow verbal and written directions to complete assigned tasks

Ability to cross-train on any assigned task to maintain compliance with company policies and procedures

Ability to change from one task to another, quickly and frequently, to meet company deadlines

Ability to use hardware and software applications in compliance with company policies and procedures

Ability to accurately type data when completing time-sensitive tasks

Ability to accurately 10-key numbers by touch when completing time-sensitive tasks

Attention to detail and good organizational skills for managing alphabetical and numerical filing systems in accordance with company policies and procedures

Good math and problem-solving skills for completing time-sensitive tasks

Ability to generate and maintain accurate spreadsheets used to complete daily and monthly reporting requirements in accordance with company guidelines and procedures

Ability to accurately generate and distribute daily and monthly reports in accordance with company guidelines and procedures

Ability to work with other employees to complete time-sensitive tasks

Adherence to company safety and environmental policies

Commitment to ISO-9001-2015 and Continuous Improvement

Primary duties:

The primary duties of the employee are (but not limited to) the following:

Complete tasks as assigned, in accordance with company policies and procedures

Notify the Office Manager of any equipment failure.

Notify the Office Manager of non-compliance issues limiting the ability to complete assigned tasks in accordance with company policies and procedures.

Has the authority to perform the following:

Initiate action to prevent the occurrence of any nonconformities related to product, process and the system.

Identify and/or record any problems relating to the product, process and the quality system.

Initiate, recommend or provide solutions through designated channels.

Verify the implementation of solutions.

Control further processing, delivery or installation of nonconforming product until the deficiency or unsatisfactory condition has been corrected.

Primary functions:

The primary functions as defined by (but not limited to) the employee's current job title; and performed in accordance with company policies, procedures, and SOD guidance.

AP Duties

Process incoming mail.

Check the lockbox and process COD checks daily.

Process driver COD check information.

Process ERS receipts.

Verify, code, and approve supplier invoices.

Generate and maintain spreadsheets used to complete daily and monthly reporting requirements.

Verify daily branch trial balance expenses; and correct any coding errors.

Match pending freight receipts to daily OTM vouchers; and reclass coding to proper accounts.

Process daily billing and month-end inventory roll adjustments.

Record expenses in proper spreadsheets used to complete monthly reporting requirements.

Compile and upload reclass and accrual journal entries to AX.

Process new supplier requests and supplier changes.

Seek to resolve all unpaid invoices prior to month-end closing.

Assist Office Manager with month-end closing process.

Complete tasks, as assigned, to maintain compliance with company reporting deadlines.

Production / Billing Duties

Generate and maintain spreadsheets used to complete daily and monthly reporting requirements.

Process daily branch billing.

Process billing adjustments.

Process daily and monthly production reports.

Enter purchase order receipts and customer returns into LPCS.

Enter pink work order copy, invoice, and POD data into monthly work order spreadsheet.

Process weekly missing POD report.

Compile customer order packets and file daily.

Process daily branch credit and add-bill requests.

Match credits and add-bill invoices to correct customer order packets and file daily.

Monitor and correct daily roll inventory imbalances.

Monitor and correct daily log inventory imbalances.

Monitor and correct daily scrap usage data imbalances.

Assist Office Manager with month-end closing process.

Complete tasks, as assigned, to maintain compliance with company reporting deadlines.

Payroll Duties

Generate and maintain spreadsheets used to complete daily and monthly reporting requirements.

Generate and maintain spreadsheets used to process weekly payroll.

Enter timecard data into LPCS.

Print and distribute daily branch invoices, A/R invoices, and branch invoice exception reports.

Print and distribute daily PO report and purchase orders.

Enter receiving data into proper spreadsheets used to complete monthly reporting requirements.

Assist Office Manager with month-end closing process.

Complete tasks, as assigned, to maintain compliance with company reporting deadlines.

Requirements:

You must be able to perform these duties on or about: 10 Days

Answer all calls quickly and professionally.

Know where policies and procedures are located.

Be familiar with LPCS and other programs

Be familiar with your primary functions.

Keep up with daily filing associated with your primary functions.

You must be able to perform these duties on or about: 30 days

Meet daily deadlines associated with your primary functions.

Identify and seek resolutions for issues associated with your primary functions.

You must be able to perform these duties on or about: 60 days

Be completely familiar with company policies and procedures.

Keep up with your daily primary functions.

Resolve any open items before the end of each fiscal reporting period.

Understand the month-end processes and requirements.

You must be able to perform these duties on or about: 90 days

Complete your primary functions without direct supervision.

Meet month-end closing functions deadlines.

Be able to identify month-end cut-off dates and prepare the next month's spreadsheets.