Office Coordinator - Brandon, FL

Position Summary Orlando Health Jewett Orthopedic Institute West Region Position: Office Coordinator Department: Orthopedics Status: Full Time - Monday - Friday, 8:00 AM to 5:00 PM Location: Brandon, FL Job Summary: Coordinates office projects to achieve optimum utilization of equipment and employee productivity, to include but not limited to staffing, training, supplies, office equipment maintenance and repairs, housekeeping, facility maintenance/management. Benefits Education & Career Growth: Tuition reimbursement, Public Service Loan Forgiveness (PSLF), and leadership development programs. Health & Wellness: Comprehensive medical, dental, vision, free virtual visits, and well-being programs. Financial & Retirement: Up to 5% employer match on retirement contributions. Work-Life Balance: Four weeks of paid parental leave, PTO, and flexible leave options. Family & Pet Support: Fertility benefits, adoption assistance, backup care for children/elders/pets, and pet insurance. Essential Functions Provide department orientation for new employees including system software, phone system, telephone answering procedures, office equipment, departmental policies and procedures, customer service expectations, job competencies, and coaching plan. Assign, prioritize, and distribute work assignments and review work performed by office staff. Coordinate activities of office staff (filing, preparation of documents, dictation, record retention, duplication, faxing, mail distribution, ordering of supplies). Perform scheduling and monitoring of time/payroll reports. Coordinate arrangements for meetings, conferences, seminars, and travel, including preparation and submission of travel expense reports. Provide recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements. Compile, prepare, and analyze complex reports, proposals, and documents including financial, statistical reports, and personnel records. Compose and prepare correspondence, invoices, reports, and presentations, take dictation and prepare minutes, and maintain appropriate files. Maintain reasonable attendance in line with Orlando Health policies, ADA, FMLA, and other federal, state and local standards. Maintain compliance with all Orlando Health policies and procedures. Other Related Functions Resolve office problems independently and facilitate solutions, consulting supervisor for more complex issues. Attend meetings and in-services, present reports as needed. Provide ongoing training for office staff, ensure mandatory training and Occupational Health testing/shots completion. Provide information and opportunities for professional growth and development through educational programs and workshops. Perform other related duties as assigned. Education and Training High school graduate or equivalent. Proficient in word processing, spreadsheet, presentation and/or database software. Strong interpersonal, customer service, communication, and managerial skills required. Licensure/Certification None. Experience Four (4) years of secretarial or office management experience required. Two years post-secondary school in secretarial science or related business field may be substituted for two years of experience. #J-18808-Ljbffr