Position Details
Office Manager (AR / AP + Dispatch Backup) Multi-Territory Operation Apply
Job Description
Job Description
Benefits:
Summary
Were hiring an experienced Office Manager to support multiple service territories. This role focuses on AR/AP and office operations, with cross-training in dispatch to provide coverage during absences or high call volume. This is a hands-on role, not a people-management position.
What Youll Do
- Competitive salary
- Dental insurance
- Employee discounts
- Health insurance
- Paid time off
- Training & development
- Vision insurance
Summary
Were hiring an experienced Office Manager to support multiple service territories. This role focuses on AR/AP and office operations, with cross-training in dispatch to provide coverage during absences or high call volume. This is a hands-on role, not a people-management position.
What Youll Do
- Manage accounts receivable and accounts payable
- Create invoices, post payments, and assist with collections
- Reconcile bank and credit card accounts
- Maintain accurate financial and office records
- Enter jobs and process work orders
- Answer customer calls professionally
- Provide dispatch and scheduling coverage when needed
- Communicate job details with technicians and customers
- Order office supplies and support inventory tracking
- Help improve office processes to include creating and maintaining documentation of processes
- Learn dispatch and scheduling systems
- Step in during employee absences, vacations, or heavy call volume
- Support call flow and technician scheduling as needed
- Maintain service continuity across territories
- 45+ years of AR/AP, bookkeeping, or office management experience
- Service or field service industry experience preferred
- QuickBooks or similar accounting software experience
- Strong Excel, Word, and Outlook skills
- Comfortable multitasking between accounting and dispatch support
- Detail-oriented, organized, and dependable
- Strong communication and customer service skills
- Competitive salary based on experience
- Health, dental, and vision insurance
- Life insurance
- Paid time off
- Stable weekday schedule
