Office Manager

**please follow the "how to apply" instructions listed in the job description**

Spinelli Kilcollin is a fine jewelry brand based in downtown Los Angeles. We work with over 100 global retailers and operate four locations—in NYC, Los Angeles, and London.

We are hiring an Office Manager who will work directly with the HR Director and Venues Manager to assist in various administrative functions around the office, supporting daily operations. In this role, the individual will also help with interdepartmental tasks and projects. The ideal candidate is highly organized and self-motivated, understanding the importance of creating a welcoming and efficient showroom environment that reflects the values and standards of the Company.

The position is full-time in our Downtown LA Showroom, Monday through Friday.

**please follow the "how to apply" instructions listed at the end of the job description**

Qualifications:

• At least two years of experience in office management or related business experience.
• At least one year of experience in human resources support is preferred.
• Proficient in Adobe Acrobat, Google Suite, Excel, and Microsoft Word
• General understanding of office IT.
• Ability to lift 40 lbs.
• Excellent Communication Skills (written and verbal)
• Collaborative team player
• Ability to organize, and prioritize work.

Responsibilities include:

• Answering incoming calls and voicemails and directing them to the appropriate departments.
• Greet clients and visitors when they come into the showroom.
• Accept deliveries and distribute them to the appropriate department.
• Point person for showroom maintenance, supplies and equipment.
• Running errands
• Coordinate with building management on any facility-related issues.
• Ensure that showroom equipment is properly maintained and serviced.
• Manage internet providers and troubleshoot any in-office issues.
• Ensure all company mail is received and forwarded to the appropriate department
• Maintain accurate records, files, and documentation for compliance purposes.
• Coordinate monthly parking passes
• Assist in maintaining office compliance and protocols.
• Managing Company Calendars
• Paid Company Holidays
• Office Appointments (cleaning, delivering, installing, and maintenance)
• Birthdays and Special Events
• Trash Week Calendar
• Coordinate staff engagement activities and company events with the HR Director.
• Assist in coordinating communication between internal departments to ensure timely information flow.
• Assisted with employee onboarding and workstation setup.
• Assist in implementing and training office software systems
• Assist in managing office expenses, including petty cash and end-of-month petty cash reconciliations, and budget.
• Assist in maintaining office policy and procedures to ensure the office is properly staffed for opening and closing each day.
• Collaborate with other departments when additional support is needed.

*****How to apply****

Please submit your resume, cover letter, and a brief summary of three people you admire and why, to careers@spinellikilcollin.com.

Applicants must submit the materials above directly to careers @ spinellikilcollin.com for consideration.

Salary Range: $60,000 to $70,000 commensurate with experience; impeccable references required. The position is also contingent on a background check.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 3 years (Preferred)
• Human resources: 1 year (Required)

Ability to Commute:

• Los Angeles, CA 90014 (Required)

Work Location: In person