Office Manager

Atrium is seeking on behalf of our client an Office Manager based in Middlesex, NJ.A background check may be run only after a conditional offer is made, where permitted by law.Position: Office ManagerLocation: Middlesex, NJEmployment Type: Full-timeCompensation: 75,000Position OverviewWe are seeking an organized, tech-savvy Office Manager to support a C level executive, helping improve day-to-day operations, policies, and systems.Key ResponsibilitiesSupport development, implementation, and updates of program policies, procedures, and operational manualsPrepare, proofread, and format professional documents (reports, letters, presentations, policies, meeting materials)Use Microsoft Office and AI tools to streamline administrative tasks, data analysis, and document preparationAssist with program oversight, quality assurance, and monitoring to ensure compliance with Medicaid, DCA, and other funder requirementsSupport billing and invoicing procedures and help monitor internal compliance with documentation and service delivery standardsCollect, track, and maintain program data for reporting and performance monitoringMaintain organized electronic and paper filing systems, ensuring accuracy, confidentiality, and adherence to record retention policiesServe as a professional point of contact for staff, government agencies and community partnersParticipate in internal audits, corrective actions, and quality improvement initiativesAssist with procurement, vendor communication, purchasing, and inventory managementProvide high-level administrative support to leadership, including report preparation, research, data analysis, and executive summariesSchedule meetings, prepare agendas, record minutes, and track follow-up itemsQualificationsAdvanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Demonstrated experience using AI tools to improve administrative efficiency and workflowBachelor’s degree in Public Administration, Business Administration, Healthcare Administration, Social Services, or related field preferredExperience with policy development, quality improvement, billing, or compliance strongly preferredStrong organizational, communication, and writing skillsAbility to manage multiple priorities and meet deadlinesValid driver’s license with a clean driving recordAbility to lift up to 25 lbs