Office Manager|EA (Family Office) Apply
Seeking a Office Manager/Executive Assistant with experience providing comprehensive support in a family office; supporting Executives and focusing on other administrative office matters. The ideal candidate is polished, dynamic, has the ability to anticipate needs and works with a sense of urgency while maintaining a high level of professionalism and confidentiality. This is a full-time position with benefits and will require working onsite at firm.
Key Responsibilities:
- Provide sophisticated calendar management; make judgements and recommendations as needed. This will include, but is not limited to, in-person, video-conferences, travel arrangements (private and commercial), visa requirements and other matters.
- Serve as HR contact for the office.
- Project management and serving as gatekeeper.
- Build and maintain relationship with internal and external contacts.
- Manage expenses and keep detailed logs.
- Serve as liaison, as needed, with House Managers or other household staff.
- Event management - organize parties and events.
- Review correspondence and escalate accordingly.
- Other administrative tasks/projects/duties as assigned.
Qualifications:
- Bachelor degree is preferred.
- 3+ years of experience serving as an Office Manager/Executive Assistant supporting Executives in a family office environment
- Bilingual - English and Spanish
- Strong ability to take ownership and execute projects.
- Ability to work well both on a team and also as an independent contributor.
- Strong sense of urgency and at ease working in a fast-paced environment.
- Strong problem resolution, negotiation and closing skills.
- High attention to detail.
- Ability to multi-task and prioritize multiple time-sensitive deadlines.
- Strong verbal and written communication skills.
- Strong customer service skills and high level of professionalism and confidentiality.
- Excellent judgement is key as well as ability to respond quickly to situations that require quick turnaround.
Base range: 60-70k depending on experience, plus a discretionary bonus.
Submit resume in confidence to
bmedina@segrera.com
Recommended Skills
- Attention To Detail
- Closing Skills
- Communication
- Confidentiality
- Customer Service
- Event Management
