Office Operations Assistant|Receptionist (Office Specialist 2) Apply
Initial Posting Date:
02/01/2024 Application Deadline:
02/08/2024 Agency:
Department of Consumer & Business Services Salary Range:
$3,006 - $4,338 Position Type:
Employee Position Title:
Office Operations Assistant/Receptionist (Office Specialist 2) Job Description:
Our mission...
To protect and serve Oregon's consumers and workers while supporting a positive business climate.
The
Department of Consumer and Business Services
(DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses. This position is with the
Oregon Occupational Safety and Health Division
(Oregon OSHA). Oregon OSHA is responsible for assuring safe and healthful working conditions for Oregon workers through promulgation and enforcement of Occupational Safety and Health Regulations, and by providing education and consultation to employees and employers. This position is represented by the Service Employees International Union (SEIU).
Whats in it for you:
- Rewarding work in a productive and creative environment
- Colleagues who are passionate about public service
- Work/life balance, 11 paid holidays a year, and acompetitive benefits package
- Advancement and learning opportunities that will help grow your career with the State of Oregon
This position is eligible for
hybrid remote work
on a part-time basis once the incumbent has gained the proficiency to perform work independently. However, regular, scheduled office hours are also required. Heres what you will do:
As an Office Operations Assistant/Receptionist, your duties will include:
- Serving as receptionist for OR-OSHAs Central office by directing visitors to appropriate locations within the office and responding to phone inquiries from public and private employees, employers, state agencies, and other organizations and stakeholders regarding Oregon Occupational Safety and Health Divisions program responsibilities and services
- Providing technical support for the Records Management section and Citation Processing sections by reviewing employer citations for errors and verifying for consistency, and preparing citations for mailing
- Coordinating the purchase of office supplies and material for 73+ Central Office staff
- Coordinating and arranging registration for all OR-OSHA staff training needs
For a complete listing of the duties and responsibilities of this position, please review the position description by clicking
here
. Heres what you need to qualify:
Minimum Qualifications:
- Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents
OR
- An associate degree in any field
OR
- An equivalent combination of education and experience.
Requested Skills:
- Experience determining customer needs to connect them with the right resources via phone and or in person.
- Experience maintaining professionalism when communicating with individuals that may be emotional, upset, or angry.
- Experience with supply ordering especially in an office environment.
- Demonstrated experience maintain consistent attention to detail.
- Preference may be given to individuals with existing knowledge of Oregon OSHAs inspection process.
- Preference may be given to bilingual individuals.
Application information:
- A resume and cover letter are required for this job posting. Please attach them in the Resume / CV section of the application.
- Please ensure that you clearly demonstrate in your application materials that you meet the qualifications listed and that you follow all instructions carefully. Only complete applications received by the posted application deadline date will be considered.
- You may be asked to submit a skills assessment, a writing sample, or a video interview as part of the application screening process.
Additional information:
- Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials. On average, candidates new to state service will most likely be offered compensation in the lower to mid-level of the salary range.
- This position is subject to a fingerprint background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
- Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website:Veterans Resources. NOTE: If claiming veterans preference please be sure to check your Workday account for pending tasks or actions under your My Applications section.
- We hire preferred workers! For more information, please visit our website:Preferred Worker Program.
- The Department of Consumer and Business Services (DCBS) does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. DCBS will useE-Verifyto confirm that you are authorized to work in the United States.
Helpful links and contact information:
Learn more about
DCBS
Understanding the State Application Process
Help and Support
webpage For more information you may contact us by e-mail at
DCBS.Recruiting@dcbs.oregon.gov
or by phone at 503-378-3200. DCBS is fully committed to attracting, retaining, developing, and promoting the most qualified candidates without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, or veteran status. For more information, please visit our
diversity, equity and inclusion webpage
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