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Office Services Clerk

  • ... Withersworldwide
  • ... San francisco, California, United States
  • ... Full time
  • ... Salary: 65000 per month
  • Posted on: May 26, 2024

Office Services Clerk   

JOB TITLE:

Office Services Clerk

JOB TYPE:

Full-time

JOB LOCATION:

San francisco California United States

No

JOB DESCRIPTION:

SUMMARY:

Under the general direction of the Office Managing Partner and Office Manager, the office services clerk is responsible for providing clerical support and office maintenance tasks for attorneys and administrative staff


ESSENTIAL DUTIES:
  • Provides clerical support including but not limited to photocopying services, sending and distributing faxes, sorting and distributing incoming mail, delivering outgoing mail as necessary to post office and to express courier service locations, providing local messenger services as needed, operating binding machine, operating postage machine including ordering postage and keeping log of postage usage, daily pick up and shredding of documents.
  • Travels to local outside vendors (i.e
    Kinko's, Staples) when necessary to obtain materials and supplies or complete projects appropriately/correctly.
  • Maintains log of incoming and outgoing faxes and submits log to accounting for proper billing.
  • Orders and receives office and kitchen supplies with approval from Office Manager
    Maintains all supplies in an orderly fashion
  • Maintains copy/supply room stock in an orderly fashion and inventories stock periodically to maintain adequate level of supplies
  • Verifies packing slips for receipt and delivery forwarding receipts to Office Manager.
  • Maintains supplies in meeting rooms, visitor offices, visitor center and library.
  • Coordinates set up of video conferencing equipment with front desk receptionist including meeting room and server room connections
  • Sets up and removes video conferencing equipment and operates VCR
    Sets up furniture and room configuration.
  • Provides beverages for meeting rooms and arranges lunches upon arrival from caterers
  • Acts as key operator for general maintenance of copy room equipment including copier, fax, postage, binding and shredding machines
  • Places service calls when necessary and orders supplies for equipment when approved by Office Manager.
  • Coordinate with office management on firm entertainment (may take place after hours) and provide support in office rearrangements, set up and clean up.
  • Maintain coffee area including daily cleaning of all counters and emptying, loading and running dishwasher when necessary
  • Periodically assists with kitchen appliance maintenance.
  • Maintains office furniture and equipment, providing light repairs and movement of furniture
    Assists with office moves and transfers
  • Maintain the terrace area, i.e., raising and lowering umbrellas, uncovering and covering patio furniture
  • Picks up files and returns to appropriate storage location within SF office and when necessary, packs and sends files to other offices.
  • Completes and mails copier meter cards.
  • Replaces printer toner cartridges when necessary.
  • Maintains premises making minor repairs when necessary, e.g
    replacing light bulbs, cabinet jams, desk or chair repairs, etc,
  • Establishes working relationships with outside vendors and service providers.
  • Participates in maintaining manual for department.
  • Other duties as required or assigned by supervision.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
  • Ability to read and write at a level normally acquired through the completion of high school in order to process informational messages
  • Approximately six months to one year of relevant work experience necessary in order to gain an understanding of the office policies and procedures and effectively operate equipment with minimal supervision.
  • Ability to organize and prioritize a multitude of tasks and daily responsibilities and complete them under tight time constraints.
  • Strong interpersonal skills necessary in order to communicate by phone and in person with employees and vendors and to provide information with ordinary courtesy and tact.
  • Ability to retrieve and distribute printed volumes, push and pull packages, books, boxes and files weighing up to 30 pounds and ability to retrieve and replace objects from shelves of up to 8 ft high.
  • Ability to travel to private and public buildings via private or public conveyance to assist attorney in attending to client needs on legal matters.
  • Must have flexibility for overtime before or after normal work hours.
  • Must be able to work independently and as part of a team.

The above is intended to describe the general content of and requirements for the performance of this job
It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

About Withersworldwide

For 125 years, our firm has focused on and helped successful people, families, entrepreneurs, family businesses, governments and institutions negotiate the wide range of legal issues they face in their business and personal lives
Over time, we have gained valuable insights into the ways wealth can be generated, preserved, deployed and enhanced
We assist our clients in a variety of industry sectors including real estate, manufacturing, motorsport, luxury brands, sport, hotels and hospitality, technology, energy, art and cultural assets, life sciences, charities and philanthropy and financial services
With 17 offices our experience means we can see the global picture
We provide legal advice across a range of different practice areas including estate planning, personal and corporate tax and, corporate, banking and finance, access to capital (both private and public) both equity and debt, real estate, intellectual property, immigration, international trust structuring, philanthropy, luxury assets, international probate, public international law and international arbitration


Equal Opportunities Employment Statement

Withers Bergman LLP is an Equal Employment Opportunity employer
Equal employment opportunity has been and will continue to be a fundamental principle at the firm
Employment at the firm is based upon personal capabilities and qualifications without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law
The firm prohibits and will not tolerate any discrimination or harassment on the basis of any of these classifications or characteristics.

If you are interested in applying for employment and need special assistance or an accommodation to use our website to apply for a position, please contact the firm at
203 789 1320
or email
us.recruiting@withersworldwide.com
with your request
Determinations on requests for reasonable accommodation are made on a case-by-case basis.

Recommended Skills

  • Administration
  • Billing
  • Courtesy
  • Dishwashers
  • Estate Planning
  • Finance

Position Details

POSTED:

May 26, 2024

EMPLOYMENT:

Full-time

SALARY:

65000 per month

SNAPRECRUIT ID:

S-1717186000-3915c55386db0c765f1a529cdb10e430

LOCATION:

California United States

CITY:

San francisco

Job Origin:

jpick2

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SUMMARY:

Under the general direction of the Office Managing Partner and Office Manager, the office services clerk is responsible for providing clerical support and office maintenance tasks for attorneys and administrative staff


ESSENTIAL DUTIES:
  • Provides clerical support including but not limited to photocopying services, sending and distributing faxes, sorting and distributing incoming mail, delivering outgoing mail as necessary to post office and to express courier service locations, providing local messenger services as needed, operating binding machine, operating postage machine including ordering postage and keeping log of postage usage, daily pick up and shredding of documents.
  • Travels to local outside vendors (i.e
    Kinko's, Staples) when necessary to obtain materials and supplies or complete projects appropriately/correctly.
  • Maintains log of incoming and outgoing faxes and submits log to accounting for proper billing.
  • Orders and receives office and kitchen supplies with approval from Office Manager
    Maintains all supplies in an orderly fashion
  • Maintains copy/supply room stock in an orderly fashion and inventories stock periodically to maintain adequate level of supplies
  • Verifies packing slips for receipt and delivery forwarding receipts to Office Manager.
  • Maintains supplies in meeting rooms, visitor offices, visitor center and library.
  • Coordinates set up of video conferencing equipment with front desk receptionist including meeting room and server room connections
  • Sets up and removes video conferencing equipment and operates VCR
    Sets up furniture and room configuration.
  • Provides beverages for meeting rooms and arranges lunches upon arrival from caterers
  • Acts as key operator for general maintenance of copy room equipment including copier, fax, postage, binding and shredding machines
  • Places service calls when necessary and orders supplies for equipment when approved by Office Manager.
  • Coordinate with office management on firm entertainment (may take place after hours) and provide support in office rearrangements, set up and clean up.
  • Maintain coffee area including daily cleaning of all counters and emptying, loading and running dishwasher when necessary
  • Periodically assists with kitchen appliance maintenance.
  • Maintains office furniture and equipment, providing light repairs and movement of furniture
    Assists with office moves and transfers
  • Maintain the terrace area, i.e., raising and lowering umbrellas, uncovering and covering patio furniture
  • Picks up files and returns to appropriate storage location within SF office and when necessary, packs and sends files to other offices.
  • Completes and mails copier meter cards.
  • Replaces printer toner cartridges when necessary.
  • Maintains premises making minor repairs when necessary, e.g
    replacing light bulbs, cabinet jams, desk or chair repairs, etc,
  • Establishes working relationships with outside vendors and service providers.
  • Participates in maintaining manual for department.
  • Other duties as required or assigned by supervision.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
  • Ability to read and write at a level normally acquired through the completion of high school in order to process informational messages
  • Approximately six months to one year of relevant work experience necessary in order to gain an understanding of the office policies and procedures and effectively operate equipment with minimal supervision.
  • Ability to organize and prioritize a multitude of tasks and daily responsibilities and complete them under tight time constraints.
  • Strong interpersonal skills necessary in order to communicate by phone and in person with employees and vendors and to provide information with ordinary courtesy and tact.
  • Ability to retrieve and distribute printed volumes, push and pull packages, books, boxes and files weighing up to 30 pounds and ability to retrieve and replace objects from shelves of up to 8 ft high.
  • Ability to travel to private and public buildings via private or public conveyance to assist attorney in attending to client needs on legal matters.
  • Must have flexibility for overtime before or after normal work hours.
  • Must be able to work independently and as part of a team.

The above is intended to describe the general content of and requirements for the performance of this job
It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

About Withersworldwide

For 125 years, our firm has focused on and helped successful people, families, entrepreneurs, family businesses, governments and institutions negotiate the wide range of legal issues they face in their business and personal lives
Over time, we have gained valuable insights into the ways wealth can be generated, preserved, deployed and enhanced
We assist our clients in a variety of industry sectors including real estate, manufacturing, motorsport, luxury brands, sport, hotels and hospitality, technology, energy, art and cultural assets, life sciences, charities and philanthropy and financial services
With 17 offices our experience means we can see the global picture
We provide legal advice across a range of different practice areas including estate planning, personal and corporate tax and, corporate, banking and finance, access to capital (both private and public) both equity and debt, real estate, intellectual property, immigration, international trust structuring, philanthropy, luxury assets, international probate, public international law and international arbitration


Equal Opportunities Employment Statement

Withers Bergman LLP is an Equal Employment Opportunity employer
Equal employment opportunity has been and will continue to be a fundamental principle at the firm
Employment at the firm is based upon personal capabilities and qualifications without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law
The firm prohibits and will not tolerate any discrimination or harassment on the basis of any of these classifications or characteristics.

If you are interested in applying for employment and need special assistance or an accommodation to use our website to apply for a position, please contact the firm at
203 789 1320
or email
us.recruiting@withersworldwide.com
with your request
Determinations on requests for reasonable accommodation are made on a case-by-case basis.

Recommended Skills

  • Administration
  • Billing
  • Courtesy
  • Dishwashers
  • Estate Planning
  • Finance

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