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Office Services Specialist (WD251)

In Vas United States

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Office Services Specialist (WD251)   

JOB TITLE:

Office Services Specialist (WD251)

JOB TYPE:

Full-time

JOB LOCATION:

Staunton Vas United States

JOB DESCRIPTION:

Title: Office Services Specialist (WD251)

State Role Title: Admin and Office Spec II

Hiring Range: commensurate up to $18.
50/hour

Pay Band: 2

Agency: Department of Juvenile Justice

Location: 25th Dist.
CSU Staunton

Agency Website: http://www.
djj.
virginia.
gov/

Recruitment Type: General Public - G

Job Duties

This is a wage position.
Wage positions are limited to a maximum of 1500 hours per year (approximately 29 hours per week).
This position does not include state benefits.


It is the policy of the Commonwealth to foster a culture that demonstrates the principles of civility, diversity, opportunity, and inclusion.


The Virginia Department of Juvenile Justice (DJJ) is committed to excellence in public safety by providing effective interventions that improve the lives of youth, strengthening both families and communities within the Commonwealth.


This is a public-facing position that requires In-person interaction with the public for scheduled office appointments and filing of court documents.
It requires in-person manage of receptionist desk to answer agency phone system and screen client requests for services.
Also requires in-person retrieval and delivery of court documents and incoming/outgoing mail.

Minimum Qualifications

At a minimum, selected candidates must possess the following:
  • Working knowledge of office practices and procedures
  • Knowledge of manual and automated filing systems
  • Experience typing correspondence and transcribing
  • Knowledge of Microsoft office software to include Word and Excel
  • Experience operating a multi-line telephone system
  • Ability to communicate effectively both orally and in writing with all levels of staff
  • Ability to organize work and make independent work processing decisions

Additional Considerations

Additional considerations include the following:
  • Experience in an administrative support position
  • Experience using MS Word


Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully.
Please refer to Your Application in your account to check the status of your application for this position.

Application Process:
Individuals desiring to be considered for this position must submit a completed employment application or you may attach a resume before the positions closing date.
Applications received after the closing date will not be considered.
Applications sent through postal mail, email, or fax will not be considered.


Applicants are encouraged to be specific regarding job-related knowledge, skills, and abilities.

You will be provided an email confirmation of receipt when your application and/or rsum is submitted successfully.
Please refer to Your Application in your account to check the status of your application.
Status updates will not be provided via telephone or email.


Background & Pre-employment Screenings:
Selected applicants are subject to a background investigation and pre-employment drug screen.
Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (if required and relevant to employment); credit checks; and other checks based on the position.


Pre-employment medical screenings are required for some DJJ positions.


Driver License:
A valid drivers license is required of DJJ employees to operate a state-owned or leased vehicle.


Supplemental Questions:
You may be required to respond to position-specific questions at the end of this application.
This information may help us evaluate your credentials and qualifications for the job.
Failure to respond to any questions may disqualify you from further consideration.


Lay off Policy 1.
3:
If you have been impacted by the DHRM Policy 1.
3 layoff and have a valid Interagency Placement Screening Form (Yellow Card) or Preferential Hiring Form (Blue Card), it is necessary to submit the card before the closing date for this position.
You can include the Card as an attachment with your state application.


DJJ Welcomes Veterans:
DJJ is committed to recruiting, hiring, and retaining qualified Veterans and their spouses.
Veterans who are hired into state positions may be eligible to receive additional leave accruals based on their total years of service in the military, National Guard, or Reserve.
If applicable, please submit form DD-214 with your state application.


The Commonwealth of Virginia welcomes all applicants authorized to work in the United States.
Sponsorship is not provided; therefore, applicants must be a citizen or national of the U.
S.
, a Lawful Permanent Resident, or an alien authorized to work.


Reasonable Accommodations:
Reasonable Accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act.
Contact our Human Resources Department for further assistance.


Equal Opportunity Employer:
The Department of Juvenile Justice practices fair and equal employment opportunities to all employees and applicants in accordance with applicable laws and regulations.
It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.
Qualified individuals with disabilities are encouraged to apply.
It is our goal to foster a culture that demonstrates the principles of civility, diversity, opportunity, and inclusion.


Contact Information

Name: Carolyn Brown

Phone: (000) 000-0000

Email: Carolyn.
Brown@djj.
virginia.
gov


In support of the Commonwealths commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).
Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability.
If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.
Equal Opportunity Employer

Position Details

POSTED:

EMPLOYMENT:

Full-time

SALARY:

18.5 per year

SNAPRECRUIT ID:

S-1707129741-1be4dec86900ca5dd8cd15a4d214777e

LOCATION:

Vas United States

CITY:

Staunton

Job Origin:

jpick2

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Title: Office Services Specialist (WD251)

State Role Title: Admin and Office Spec II

Hiring Range: commensurate up to $18.50/hour

Pay Band: 2

Agency: Department of Juvenile Justice

Location: 25th Dist. CSU Staunton

Agency Website: http://www.djj.virginia.gov/

Recruitment Type: General Public - G

Job Duties

This is a wage position. Wage positions are limited to a maximum of 1500 hours per year (approximately 29 hours per week). This position does not include state benefits.

It is the policy of the Commonwealth to foster a culture that demonstrates the principles of civility, diversity, opportunity, and inclusion.

The Virginia Department of Juvenile Justice (DJJ) is committed to excellence in public safety by providing effective interventions that improve the lives of youth, strengthening both families and communities within the Commonwealth.

This is a public-facing position that requires In-person interaction with the public for scheduled office appointments and filing of court documents. It requires in-person manage of receptionist desk to answer agency phone system and screen client requests for services. Also requires in-person retrieval and delivery of court documents and incoming/outgoing mail.

Minimum Qualifications

At a minimum, selected candidates must possess the following:
  • Working knowledge of office practices and procedures
  • Knowledge of manual and automated filing systems
  • Experience typing correspondence and transcribing
  • Knowledge of Microsoft office software to include Word and Excel
  • Experience operating a multi-line telephone system
  • Ability to communicate effectively both orally and in writing with all levels of staff
  • Ability to organize work and make independent work processing decisions

Additional Considerations

Additional considerations include the following:
  • Experience in an administrative support position
  • Experience using MS Word


Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Application Process:
Individuals desiring to be considered for this position must submit a completed employment application or you may attach a resume before the positions closing date. Applications received after the closing date will not be considered. Applications sent through postal mail, email, or fax will not be considered.

Applicants are encouraged to be specific regarding job-related knowledge, skills, and abilities.
You will be provided an email confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application. Status updates will not be provided via telephone or email.

Background & Pre-employment Screenings:
Selected applicants are subject to a background investigation and pre-employment drug screen. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (if required and relevant to employment); credit checks; and other checks based on the position.

Pre-employment medical screenings are required for some DJJ positions.

Driver License:
A valid drivers license is required of DJJ employees to operate a state-owned or leased vehicle.

Supplemental Questions:
You may be required to respond to position-specific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Lay off Policy 1.3:
If you have been impacted by the DHRM Policy 1.3 layoff and have a valid Interagency Placement Screening Form (Yellow Card) or Preferential Hiring Form (Blue Card), it is necessary to submit the card before the closing date for this position. You can include the Card as an attachment with your state application.

DJJ Welcomes Veterans:
DJJ is committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible to receive additional leave accruals based on their total years of service in the military, National Guard, or Reserve. If applicable, please submit form DD-214 with your state application.

The Commonwealth of Virginia welcomes all applicants authorized to work in the United States. Sponsorship is not provided; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work.

Reasonable Accommodations:
Reasonable Accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact our Human Resources Department for further assistance.

Equal Opportunity Employer:
The Department of Juvenile Justice practices fair and equal employment opportunities to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Qualified individuals with disabilities are encouraged to apply. It is our goal to foster a culture that demonstrates the principles of civility, diversity, opportunity, and inclusion.


Contact Information

Name: Carolyn Brown

Phone: (000) 000-0000

Email: Carolyn.Brown@djj.virginia.gov


In support of the Commonwealths commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer


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