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Office Specialist 1

In Oregon United States

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Office Specialist 1   

JOB TITLE:

Office Specialist 1

JOB TYPE:

Full-time

JOB LOCATION:

Salem Oregon United States

JOB DESCRIPTION:

Initial Posting Date:
02/01/2024
Application Deadline:
02/11/2024
Agency:
Employment Department
Salary Range:
$3,006 - $3,948
Position Type:
Employee
Position Title:
Office Specialist 1
Job Description:
At the Oregon Employment Department, we actively support a workforce that is representative of the people we serve including people from various races, genders, abilities, cultures, language skills, geographic locations, and justice system involvement.
We value your life experiences and encourage everyone to apply with your transferable skills and qualifications from your work, school, and volunteer experiences.
What You Will be Doing:
This position will process quarterly Unemployment Tax reports efficiently with high quality and provide superior customer service to all stakeholders.
In addition, the OS1 position has four primary job functions:
  • iEditor This position processes payroll reports and indexes tax documents.
  • Imaging This position processes documents from various queues.
  • Data Entry This position keys scanned quarterly reports that are not formatted correctly.
  • Customer Service This position provides customer service to UI Tax stakeholders through direct in-person contact, phone support and electronic communication methods.

For a full Position Description, please click
here.
What We Are Looking For (Desired Attributes):
  • Demonstrated experience with 10 key
  • Demonstrated work experience with Microsoft Office (outlook, word, excel)
  • Demonstrated ability to support customers over the phone
  • Demonstrated experience prioritizing daily/weekly tasks
  • Demonstrated ability to follow up timely on multiple day processes on multiple tasks.
  • Written Communication Skills
  • Commitment to valuing diversity and promoting inclusion
Required Minimum Qualifications:
One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
An equivalent combination of experience and college coursework or training in a general office occupation.
Whats In It for You?
  • A workplace that balances productivity with enjoyment and encourages learning and mentoring.
  • Rewarding work in a fast-paced, creative environment with colleagues who are passionate about public service.
  • A workplace that fosters fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity regardless of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age, veteran status, disability, or status as a victim of domestic violence, harassment, sexual assault, or stalking.
    This policy applies to every aspect of our employment practices, including recruitment, hiring, retention, promotion, and training.
  • Work/life balance, 11 paid holidays a year, and a
    competitive benefits package.
  • If you have federal student loan debt or are thinking of going back to school, then you may benefit from the
    Public Service Loan Forgiveness Program
    (PSLF).
    PSLF allows you to make 120 qualifying payments on your student loan while working full-time for a qualifying employer.
    PSLF student loan debt may be forgiven.
    OED positions may qualify for PSLF, please visit the website for more information and/or verification.
How to Apply:
  • External Applicants: Click on the Apply link above to fill out the online application and submit by the posted closing date.
    Please use the name you want us to address you by.
  • Current State of Oregon employees (this includes temporary employees) OED/Statewide employees: Apply through your employee Workday account.
    Please ensure the work history in your applicant profile is up-to-date and reflects your current position.
  • Attach a resume and cover letter.
    Your cover letter must not exceed two (2) pages.
    Please upload your documents in the Resume / Cover Letter section of the application.
  • In addition to your related work experience and education, we will use the attributes and minimum qualifications listed under the What We Are Looking For section above to determine whom to interview.
    Please make sure the attributes and minimum qualifications you possess are clearly demonstrated in your application materials.
  • Important: Please monitor both your email and Workday account for updates regarding this recruitment.
    You may be asked to submit additional information after initial application.
Additional Information:
  • This position is represented by the Service Employees International Union (SEIU).
  • This recruitment may be used to fill future Permanent, Limited Duration, Job Rotation and Temporary vacancies as they occur.
  • Please ensure youve provided a thorough and updated application as it pertains to the position for which you are applying.
    This will be used to determine the salary offer based on a pay equity assessment.
  • The salary listed is the non-PERS qualifying salary range.
    If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.
    95%.
    Please review the
    Classification and Compensation
    page for more details, or you may
    visit our website
    for information on Pay Equity.
  • United States Employment Eligibility: The Oregon Employment Department does not offer visa sponsorship.
    Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States.
    The Oregon Employment Department is an E-Verify employer.
    If you are the successful candidate you must present your I-9
    acceptable documents
    (See page 3) for employment verification.
Work Location Information:
This position will report to the Salem Central Office located at 875 Union Street NE, Salem, Oregon, and is not suitable for remote or hybrid remote work.
Veterans Preference:
Eligible veterans who meet the qualifications will be given veterans' preference.
For further information, please see the following website:
Veterans Resources
, or call Oregon Department of Veterans' Affairs at: 1800-692-9666.
NOTE: If claiming veterans preference, please be sure to check your Workday account for pending tasks or actions under your My Applications section.
Equity and Inclusion:
We foster fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity regardless of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age, veteran status, disability, or status as a victim of domestic violence, harassment, sexual assault, or stalking.
This policy applies to every aspect of our employment practices, including recruitment, hiring, retention, promotion, and training.
  • View guidance our hiring managers use at the following website:
    Equity and Inclusion Recruitment Questions
  • Please read more about our
    Gender Identity and Expression Procedure!
Criminal Records Check:
The Employment Department is committed to being a leader in providing its employees with fair and equal employment opportunities and recognizes that as a best practice in equity and inclusion, criminal background check policies shall be job related and consistent with business necessity.
For positions with authorized access to FBI Criminal Justice Information Systems (CJIS) information, a separate criminal records check is conducted by the Oregon State Police.
If you would like further information on how each criminal records check is conducted, please read our
Criminal Records Check Policy
or contact us at the number below with any questions.
Contact Information and Helpful Links:
  • If you have questions about the position or need an alternate format to apply, please contact us at 503947-1289;
    humanresources@employ.
    oregon.
    gov
    .
    Please be sure to include the job requisition ID number.
  • Reasonable Accommodations
  • Interview Scoring Criteria used during recruitment
  • Understanding the State Application Process
  • Resources for Job Seekers

Position Details

POSTED:

EMPLOYMENT:

Full-time

SALARY:

3948 per year

SNAPRECRUIT ID:

S-1707242495-f5b59396c30f65c518f3b2d34daa6a83

LOCATION:

Oregon United States

CITY:

Salem

Job Origin:

jpick2

A job sourcing event
In Dallas Fort Worth
Aug 19, 2017 9am-6pm
All job seekers welcome!

Office Specialist 1    Apply

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Initial Posting Date:
02/01/2024
Application Deadline:
02/11/2024
Agency:
Employment Department
Salary Range:
$3,006 - $3,948
Position Type:
Employee
Position Title:
Office Specialist 1
Job Description:
At the Oregon Employment Department, we actively support a workforce that is representative of the people we serve including people from various races, genders, abilities, cultures, language skills, geographic locations, and justice system involvement. We value your life experiences and encourage everyone to apply with your transferable skills and qualifications from your work, school, and volunteer experiences.
What You Will be Doing:
This position will process quarterly Unemployment Tax reports efficiently with high quality and provide superior customer service to all stakeholders. In addition, the OS1 position has four primary job functions:
  • iEditor This position processes payroll reports and indexes tax documents.
  • Imaging This position processes documents from various queues.
  • Data Entry This position keys scanned quarterly reports that are not formatted correctly.
  • Customer Service This position provides customer service to UI Tax stakeholders through direct in-person contact, phone support and electronic communication methods.

For a full Position Description, please click
here.
What We Are Looking For (Desired Attributes):
  • Demonstrated experience with 10 key
  • Demonstrated work experience with Microsoft Office (outlook, word, excel)
  • Demonstrated ability to support customers over the phone
  • Demonstrated experience prioritizing daily/weekly tasks
  • Demonstrated ability to follow up timely on multiple day processes on multiple tasks.
  • Written Communication Skills
  • Commitment to valuing diversity and promoting inclusion
Required Minimum Qualifications:
One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
An equivalent combination of experience and college coursework or training in a general office occupation.
Whats In It for You?
  • A workplace that balances productivity with enjoyment and encourages learning and mentoring.
  • Rewarding work in a fast-paced, creative environment with colleagues who are passionate about public service.
  • A workplace that fosters fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity regardless of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age, veteran status, disability, or status as a victim of domestic violence, harassment, sexual assault, or stalking. This policy applies to every aspect of our employment practices, including recruitment, hiring, retention, promotion, and training.
  • Work/life balance, 11 paid holidays a year, and a
    competitive benefits package.
  • If you have federal student loan debt or are thinking of going back to school, then you may benefit from the
    Public Service Loan Forgiveness Program
    (PSLF). PSLF allows you to make 120 qualifying payments on your student loan while working full-time for a qualifying employer. PSLF student loan debt may be forgiven. OED positions may qualify for PSLF, please visit the website for more information and/or verification.
How to Apply:
  • External Applicants: Click on the Apply link above to fill out the online application and submit by the posted closing date. Please use the name you want us to address you by.
  • Current State of Oregon employees (this includes temporary employees) OED/Statewide employees: Apply through your employee Workday account. Please ensure the work history in your applicant profile is up-to-date and reflects your current position.
  • Attach a resume and cover letter. Your cover letter must not exceed two (2) pages. Please upload your documents in the Resume / Cover Letter section of the application.
  • In addition to your related work experience and education, we will use the attributes and minimum qualifications listed under the What We Are Looking For section above to determine whom to interview. Please make sure the attributes and minimum qualifications you possess are clearly demonstrated in your application materials.
  • Important: Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit additional information after initial application.
Additional Information:
  • This position is represented by the Service Employees International Union (SEIU).
  • This recruitment may be used to fill future Permanent, Limited Duration, Job Rotation and Temporary vacancies as they occur.
  • Please ensure youve provided a thorough and updated application as it pertains to the position for which you are applying. This will be used to determine the salary offer based on a pay equity assessment.
  • The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Please review the
    Classification and Compensation
    page for more details, or you may
    visit our website
    for information on Pay Equity.
  • United States Employment Eligibility: The Oregon Employment Department does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. The Oregon Employment Department is an E-Verify employer. If you are the successful candidate you must present your I-9
    acceptable documents
    (See page 3) for employment verification.
Work Location Information:
This position will report to the Salem Central Office located at 875 Union Street NE, Salem, Oregon, and is not suitable for remote or hybrid remote work.
Veterans Preference:
Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website:
Veterans Resources
, or call Oregon Department of Veterans' Affairs at: 1800-692-9666. NOTE: If claiming veterans preference, please be sure to check your Workday account for pending tasks or actions under your My Applications section.
Equity and Inclusion:
We foster fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity regardless of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age, veteran status, disability, or status as a victim of domestic violence, harassment, sexual assault, or stalking. This policy applies to every aspect of our employment practices, including recruitment, hiring, retention, promotion, and training.
  • View guidance our hiring managers use at the following website:
    Equity and Inclusion Recruitment Questions
  • Please read more about our
    Gender Identity and Expression Procedure!
Criminal Records Check:
The Employment Department is committed to being a leader in providing its employees with fair and equal employment opportunities and recognizes that as a best practice in equity and inclusion, criminal background check policies shall be job related and consistent with business necessity. For positions with authorized access to FBI Criminal Justice Information Systems (CJIS) information, a separate criminal records check is conducted by the Oregon State Police. If you would like further information on how each criminal records check is conducted, please read our
Criminal Records Check Policy
or contact us at the number below with any questions.
Contact Information and Helpful Links:
  • If you have questions about the position or need an alternate format to apply, please contact us at 503947-1289;
    humanresources@employ.oregon.gov
    . Please be sure to include the job requisition ID number.
  • Reasonable Accommodations
  • Interview Scoring Criteria used during recruitment
  • Understanding the State Application Process
  • Resources for Job Seekers


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