Operations Manager Apply
Position Announcement
Title: Operations Manager
Organizational Overview:
Leadership Newark, Inc. is a multi-faceted non-profit organization which offers several community leadership programs for adults who live, work or volunteer in the civic life of the City of Newark. These include public policy enrichment, leadership development, civic projects and nonprofit board training programs. The organization and its programs were born out of a desire to strengthen the City of Newarks civic infrastructure through preparing the next generation of leaders to serve in numerous professional, political, and volunteer capacities in the largest city in the State of New Jersey.
Position Summary:
The Operations Manager position is a hybrid of office management & project management. The person in this position is responsible for providing administrative support for the staff and the overall organizational operation. This support includes day-to-day support for a smooth daily flow, maintaining and updating data bases & records, conducting research as required, supporting projects, and developing systems for smooth operating as required. The position involves one having a working knowledge and interest in current events, civic engagement, and the ability to work as part of a team and also independently.
Reporting Structure:
The position reports to the CEO
General Responsibilities include but is not limited to:
Front desk basic duties o Answering phones & taking complete appropriate messages o Handling of incoming and outgoing mail electronic & USPS o Meet and greet visitors o Schedule meetings as required o Photocopying, faxing, filing (hard copies & electronic as required)
Create & modify documents as required for internal and external communications
Prepare annual calendar for specified meetings as required
Prepare agendas and record minutes for specified meetings as required
Assist in the coordination and execution of meetings and special events
Maintain an inventory of office supplies
Support staff in assigned project based work
Communicate notifications with the alumni network as required
Update website & overall website management as directed
Communicate with vendors as needed/required
Prepare invoices for processing and payment accordingly
Maintain accurate record of accounts payable/receivable
Maintain auditable financial record of accordingly: o Payables/receivables o Tuition o Special events records
Sponsorships
Ticket purchases
Maintain databases and update/edit as needed: o Alumni network o Active classes o Board of trustees o Speakers/panelist o Friends of o Funders
Create strategies for easier and effective execution of projects, duties and general operating procedures
Serves as the intermediate - fielding communication between the public and the office staff
Arrangements for catering needs for events and routine meetings as required
Other duties as assigned
Desirable Skills:
Demonstrated written and oral communication ability
Knowledge of general office machines and telephone systems
Knowledge of technology and social media applications
Proficiency in Microsoft Office Word, Excel, PowerPoint, Outlook
Knowledge of Mac computer and operating system
Ability to pay attention to detail
Strong organizational ability
Ability to manage time effectively
Comfort in a fast paced yet quiet office setting
Ability to handle multiple projects and work effectively as a member of a team
Qualifications:
Associate degree required (B.A. or B.S. preferred)
Advanced computer skills is a must
Compensation:
Leadership Newark will offer a competitive salary and benefits package commensurate with a candidates background, skills, and promise.
If Interested in Applying For This Position:
E-mail your resume with a thoughtful cover letter about yourself, your skills, experience, and your minimum salary requirements. E-mail to Celia M. King, MPS at LeadershipNewarkJobs@gmail.com,
(please put Operations Manager in the subject line of email) no later than Friday, February 16, 2024.
Leadership Newark, Inc. is an Equal Opportunity Employer.
/February 2024
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- Health insurance
- Paid time off
Schedule:
- Monday to Friday
Application Question(s):
- Please briefly describe your previous experiment in office management.
Ability to Commute:
- Newark, NJ 07102 (Required)
Ability to Relocate:
- Newark, NJ 07102: Relocate before starting work (Required)
Work Location: In person
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