Part-Time Office & Operations Coordinator (Onsite)

Santa Rosa Beach, FL (30A Area)

Monday – Friday | Approx. 8:00 AM – 1:00 PM (Ideal schedule for someone looking to work during school-day hours)

Part-Time

Pay is really competitive!!

If interested, please email: your resume and availability to

A growing company is seeking a Part-Time Office & Operations Coordinator to serve as a central point of coordination across the team, clients, and daily operations.

This is not a traditional admin role, this person will play a key role in keeping the business organized, supporting client communication, and ensuring day-to-day operations run smoothly without constant direction.

Key Responsibilities

Client Communication & Coordination

• Serve as a first point of contact for client communication (calls, scheduling, updates, follow-ups)
• Call ahead to client offices when technicians are scheduled onsite and follow up afterward for feedback
• Schedule and coordinate quarterly client meetings (Strategic Business Reviews)
• Assist with ongoing client communication to ensure a high level of service and responsiveness

Operations & Team Coordination

• Manage and maintain team calendars, project schedules, and internal coordination (Autotask, Outlook, Teams)
• Schedule internal meetings and prep sessions in advance of client engagements
• Track and manage timesheets in Autotask
• Help ensure projects, meetings, and priorities stay organized and moving forward

Office & Vendor Management

• Coordinate vendors including cleaning services, water delivery, and office supplies
• Maintain a clean, organized, and welcoming office environment
• Ensure kitchen, bathrooms, and common areas are fully stocked and maintained
• Prepare the office each morning (including fresh coffee)

Administrative & Gatekeeping Support

• Field incoming calls and manage requests appropriately
• Protect leadership and team from unnecessary interruptions and sales outreach
• Provide general administrative support across the team as needed

Culture & Team Support

• Support team engagement efforts (birthdays, anniversaries, small events, etc.)
• Help reinforce a positive, professional, and client-focused culture
• Review and align with company standards for client interaction and communication

What We’re Looking For

• Highly organized with strong attention to detail
• Self-starter who takes ownership and thrives with minimal direction
• Strong communication skills (professional, polished, and friendly)
• Comfortable managing multiple priorities and shifting needs
• Tech-savvy and able to learn systems quickly (Autotask, Outlook, Teams, etc.)
• Proactive mindset — sees what needs to be done and does it

Why This Role

• High-impact role supporting both operations and client experience
• Opportunity to grow with a fast-moving, client-focused team
• Strong, collaborative culture
• Flexible part-time schedule with consistent hours